RVCA Project Administrator

Location
Osborne SA 5017
 
Full job description
At BAE Systems Australia 

Do interesting work that MATTERS

 ENJOY what you do

 GROW your career

 Be YOU

We work in a thriving sector – one that puts us at the forefront of exciting and meaningful work. Every day we push boundaries to produce some of the world’s most innovative and ground breaking technology. Individually we all contribute to our success. Collectively we make the impossible possible.

Recognised for delivering projects of global and national significance that help keep Australia safe, it is our shared passion that shapes our culture, and our people that make it a great place to work.

About the OPPORTUNITY

We currently have an exciting opportunity to join us as a Project Administrator within our Hunter Class Program supporting our Requirements, Verification, Commissioning Acceptance (RVCA) team. Reporting to the HCF Test Commissioning Manager, this role is responsible for providing critical administrative services to the team located across various States, ensuring the effective planning, execution, and delivery of project objectives. The RVCA Project Administrator plays a key role in enabling smooth project operations and supporting all levels of the RVCA team.

We embrace flexible work arrangements at BAE Systems Australia such as a 9-day fortnight. This role will be based in our Osborne Shipyard in SA.

Key responsibilities include:

Site orientations, team inductions, maintaining calendars, coordinating meetings, maintaining organisational charts and distribution lists
Assist with training including bookings and maintain completion matrices to keep the team current
Office management duties
Assist travel arrangements including international travel approvals, booking support and any emergent travel demands
Act as local point of contact for external and internal stakeholders
Identify opportunities for process and office management improvements/ design and implement new systems
Lead documentation and records management
Support team Communication and reporting as required
Provide procurement and logistics support
Support with timekeeping responsibilities
About YOU

Previous experience in a similar role
Excellent communication skills required, both written and verbal
Exceptional attention to detail
Ability to work autonomously
Anticipates needs and determines appropriate actions and strategies
Strong organisational and time management skills with the ability to effectively prioritise
A proactive and can-do approach
Team orientated with the ability to work with a variety of people
Ability to recognise and deal discreetly with sensitive matters and demonstrate integrity of the highest order
Organisational and problem-solving skills
Ability to interact effectively with colleagues within and outside the immediate team, to implement office requirements
Intermediate skills in Word, PowerPoint and Excel
Eligibility for a Negative Vetting Level 1 Defence security clearance
We believe in hiring for potential, we know that some candidates hesitate if they don’t tick all the boxes. If this role interests you, but you don’t meet all the criteria, we still encourage you to apply.

About US

You will be joining a workplace that truly cares about your wellbeing.

Our people are diverse and we value the variety of perspectives this brings, we know that a culture that is inclusive and fosters a sense of belonging is a place we can all make the most of our unique talents and be our best.

As Australia’s largest defence company in a rapidly growing sector, you will be connected into a global team and encouraged to explore where your career might take you whether that is a traditional career path or squiggly one, there are infinite possibilities for you at BAE Systems Australia.

BAE Systems recognises the sacrifices of those who have served our Nation and their families. We support our veteran community through our internal veteran network (VetNet Australia) and strong charitable partnerships, internal offerings including reserve service leave, a Veteran Mentoring Program and other exclusive offerings available through our strategic partners.

We welcome applicants from all people regardless of sex, gender identity, race, ethnicity, disability, pregnancy, age, or other lived experience; and strongly encourage applications from Aboriginal and Torres Strait Islander people for all positions.

We are proud to be recognised as an employer of choice for women by WORK180.

Awarded the 2024 Quarter 1 Benchmarcx Triple R- Excellence In Candidate Experience Certification. As a member of the Circle Back Initiative we commit to respond to every applicant.

To learn more about our competitive employee benefits, flexibility, other employment opportunities and what to expect from our recruitment process please visit: www.baesystemscareers.com.au

Clearances

As a Defence security clearance is required for this role, applicants must be Australian citizens and either possess or be eligible to obtain and maintain appropriate clearances. Further information regarding security clearances.

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