Administrative Assistant IV - T5 Administrative Assistant

Position Title: Administrative Assistant IV - T5 Administrative Assistant

O2EPCM, Inc. is a prominent award-winning experienced firm providing Professional, Technical, Consulting and Management Services in the Planning, Design, Engineering and Construction Industry to Local, State, Federal Government Agencies, Utility Companies and Private Clients. We are dedicated to delivering innovative and sustainable solutions for a variety of projects.


Employee Benefits:

100% paid base coverage (Health, Vision, Dental insurance).
401(k)
Paid Holidays
Paid Sick
Paid Vacation
EAP - Employee Assistance Program
O2EPCM, Inc. https://o2epcm.com/


Position: Administrative Assistant IV - T5 Administrative Assistant

Salary Range: $75,000 - $82,000

Location: Onsite (Los Angeles, CA)

Type: Full-Time

Synopsis
The T5 Administrative Assistant reports to the T5 Delivery Director and is responsible for providing a variety of administrative functions to support the T5 project team. The Terminal 5 Program covers the full demolition and rebuild of the Terminal 5 headhouse and concourse, as well as various enabling scopes to vacate the existing building.


Position Description Summary
The T5 Administrative Assistant provides a full range of administrative support to the T5 Delivery Director. Answer phones, furnish callers with information, prepare materials, process mail, track assignments, route documents for signature, research information, and perform other clerical tasks as may be required.


Key Identifiers for the Position
Experience in an administrative position serving multiple personnel
Maintain an excellent working relationship with the project team and stakeholders geared towards open communications and mutual problem solving in the best interest of the project and all other parties involved
Contribute to a high level of team morale through professionalism that reflects well on the project team, external stakeholders and LAWA/internal stakeholders

Essential Job Duties
Perform various administrative, clerical, data collection, data entry, and report writing tasks
Answer telephone, take and relay messages, screen callers and direct calls accordingly
Scan, fax and bind documents and reports as required
Prepare general correspondence and maintains general files.
Coordinate approval signatures in a timely manner
Maintain calendars
Set up and coordinates meetings
Reserve conference rooms
Take meeting minutes
Copy and scan documents
Log information
Track documents
Greet and assist visitors
Gather statistics and general data; review and combine this information into established reports for use internally
May develop new reports or revise existing reports, as directed. Such reports may be in spreadsheet or graphical formats, or narrative-style word processing
May be responsible for verifying data gathered, such as matching supplier invoices against file copies.
Distribute reports
Originate correspondence and reports
Stock supplies and maintain office equipment
Maintain an organized workspace by keeping documents and supplies properly stored
Provide backup for other administrative staff within TDIP
Perform other responsibilities associated with this position as may be appropriate
Additional duties include support of projects in regard to document control, project controls, financial processes, creating reports and power point presentations.

Hardware/Software Knowledge
Proficient in Microsoft Office Suite and Bluebeam
Ability to work in CAD or REVIT preferred

Professional Experience Level/Other Qualifications
10 years or more experience as an administrative assistant
Excellent written and oral communication skills
A working knowledge of standard policies and procedures on complex capital public works projects is preferred

Education/Training
Post-secondary education

Element-Specific Requirements/Notes
May assume other duties as required/needed
Maybe required to work past regular work shift
Maybe required to work various shifts as needed
• LAWA will provide a desktop computer that can be VPN'd into or a laptop computer • Consultant MUST have a company-provided laptop computer. This is required for company business and to VPN into LAWA system when away from the office as necessary
Cell phone provided by consultant is required
This is NOT a work from home position
This is a salaried position based on 40 hours per week at the applicable all-in labor rate.
This is a Monday-Friday full-time position in the office or on the project site at LAX
After hours or weekend work may be required to perform the duties of the position. This shall be considered part of the salary

Please note, if you move forward in the submission process, you will be asked to provide the following below.

Most updated resume
Certifications or Licenses obtained
3-4 Professional References
Project List with values, dates, and company of any projects worked

O2EPCM, Inc. is a prominent award-winning experienced firm providing Professional, Technical, Consulting and Management Services in the Planning, Design, Engineering and Construction Industry to Local, State, Federal Government Agencies, Utility Companies and Private Clients. We are dedicated to delivering innovative and sustainable solutions for a variety of projects.

Employee Benefits:

100% paid base coverage (Health, Vision, Dental insurance).
401(k)
Paid Holidays
Paid Sick
Paid Vacation
EAP - Employee Assistance Program
O2EPCM, Inc. https://o2epcm.com/

NO PER DIEM. These are W2, long-term jobs with full benefits. NO relocation packages. Read more