|M037| Event Coordinator

Job description
Job Description : Event Coordinator

Position Title : Event Coordinator

Location : Remote

About Us : At Britts Imperial Education Group UAE, we value creativity, collaboration and innovation and look forward to welcoming a new team member on board.

The BIG Academy offers International Certification and Higher Education programs that have migration pathways for Partnered Universities in the US, Middle East , France, and Australia for our students. BIG Education has multiple campuses across Middle East, Europe USA which will foster opportunities for our employees to work.

Please refer below to our campus websites across multiple geographies:

Position Summary :

The Event Coordinator is responsible for planning, organizing, and executing a variety of university events, including academic, cultural, recreational, and social activities. This role requires a high level of organization, excellent communication skills, and the ability to work collaboratively with various university departments, students, and external vendors to ensure successful event execution.

Key Responsibilities :

1. Event Planning and Coordination:

- Develop, plan, and coordinate events from concept to completion, ensuring they align with the university's mission and objectives.

- Collaborate with university departments, student organizations, and external partners to identify event requirements and goals.

- Create detailed event plans, timelines, and budgets, and manage resources efficiently.

2. Budget Management:

- Prepare and manage event budgets, ensuring cost-effectiveness and adherence to financial guidelines.

- Negotiate contracts with vendors, suppliers, and venues to secure the best possible rates and services.

3. Logistics and Operations:

- Coordinate logistics, including venue selection, catering, transportation, audiovisual equipment, and event setup and breakdown.

- Ensure all necessary permits, licenses, and insurance are obtained for events.

- Oversee event registration, attendee tracking, and on-site event management.

4. Marketing and Promotion:

- Develop and implement marketing strategies to promote events through various channels, including social media, university websites, email newsletters, and print materials.

- Design and distribute promotional materials to attract attendees and increase event visibility.

5. Stakeholder Engagement:

- Build and maintain positive relationships with internal and external stakeholders, including faculty, staff, students, alumni, and community partners.

- Act as the main point of contact for all event-related inquiries and communications.

6. Evaluation and Reporting:

- Conduct post-event evaluations to assess success and areas for improvement.

- Prepare and present detailed event reports, including attendance metrics, financial performance, and participant feedback.

7. Compliance and Safety:

- Ensure all events comply with university policies, procedures, and safety regulations.

- Implement risk management strategies to ensure the safety and security of event participants.

Qualifications :

- Education: Bachelor’s degree in Event Management, Hospitality, Public Relations, or a related field.

- Experience: Minimum of 2-3 years of experience in event planning, coordination, or a related role. Experience in a university or academic setting is preferred.

- Skills:

- Strong organizational and project management skills.

- Excellent communication and interpersonal skills.

- Ability to multitask and work under pressure.

- Proficiency in Microsoft Office Suite and event management software.


- Creative problem-solving abilities and attention to detail.

- Other: Flexibility to work evenings, weekends, and holidays as required by event schedules. Read more