Events Operations

ABOUT THE IC3 MOVEMENT

With its mission to bring counseling in every school, the IC3 Movement, at its core, is dedicated to helping young people across the globe find career paths through education that will lead to fulfilled, happy and productive lives. Community-driven events including the Annual IC3 Conference and the IC3 Regional Forums, support the IC3 Movement to empower every school to run a robust, fully functioning, career and college counseling department. Inclusion and access are at the very heart of IC3. Propelled by a volunteer-based leadership community consisting of 1600+ leaders from education and industry, IC3 is dedicated to support counseling in every school through research, free education, and training for teachers, counselors, and principals. The IC3 Movement engages educators and leaders across 90+ countries.

ROLE OVERVIEW:

The role within the IC3 Movement is responsible for supporting the operations and execution of IC3’s global events. It involves managing a diverse portfolio of events, ensuring smooth logistics and operations from start to finish. The ideal candidate will be a highly organized, proactive, and experienced manager, able to juggle multiple tasks in a fast-paced environment while maintaining a high standard of quality and professionalism.

RESPONSIBILITIES:

1. Event Planning and Execution:

Support the planning, execution, and oversight of all IC3 Movement events, including the Annual IC3 Conference and all IC3 Regional Forums.

Manage all logistics for the events, coordinating with external vendors, venues, and internal teams.

Ensure seamless integration of event elements by collaborating closely with communications, partnerships, and host Institutions.

2. Team and Stakeholder Collaboration:

Manage event coordination across multiple internal teams and external vendors.

Interface with IC3 Leadership and external stakeholders to maintain relationships and ensure alignment with event objectives.

3. Logistics and Operations Management:

Support with venue selection, logistics, event scheduling, and day-to-day coordination.

Ensure accurate materials management, signage requirements, and physical deliveries.

4. Event Technology and Platform Management:

Support technical workflows for events, ensuring smooth transitions and event management.

Troubleshoot and resolve technical issues related to event platforms (e.g., Cvent, Zoom, etc.).

5. Customer and Vendor Relations:

Maintain excellent working relationships with external vendors, partners, and clients, ensuring professional service and high-quality results.

Deliver outstanding customer service during events, resolving any challenges promptly.

QUALIFICATIONS EDUCATION: Bachelor’s degree or equivalent in Events Management or a related field.

WORK EXPERIENCE: 3-4 years of experience in end-to-end event planning and logistics, with a strong focus on hybrid events and global event management.

SKILLS:

● Expertise in event logistics and operations with a strong attention to detail.

● Excellent communication skills, both written and oral, with the ability to liaise across teams and stakeholders.

● Ability to manage multiple projects simultaneously in a fast-paced environment.

● Strong vendor management and negotiation skills.

● Proficiency in Microsoft Office; experience with event management and CRM software (Cvent, Zoom, HubSpot, etc.) is a plus.

Travel: Ability and willingness to travel to events both domestically and internationally as required.

Additional Attributes:

Self-starter with a passion for innovation and continuous improvement in event execution.

Professional, polished demeanor with an ability to represent IC3 in global forums and professional networks.

Note: This role will require both domestic and international travel, as well as the ability to work flexible hours based on event schedules across multiple time zones. This position offers an exciting opportunity to contribute to the growth of the IC3 Movement and make a tangible impact in global education. The successful candidate will play a pivotal role in the success of IC3's events and initiatives, driving both operational excellence and meaningful connections within the global educational community. Read more