HR Executive (Remote)

Position: HR Executive
Experience: 2-3 years

KRA:
• Onboarding Coordination
• Prepare and issue offer letters, NDAs, and salary annexures in a timely manner.
• Ensure all onboarding documents (HRMS updates, background verification requests) are completed and signed off by the necessary stakeholders.
• Conduct initial onboarding meetings and coordinate with various internal teams for a smooth onboarding experience.
• Employee Data Management
• Regularly update the HRMS with accurate employee data, including CTC, notice period, probation status, BGV, and time tracking.
• Follow up on employee data updates, ensuring all relevant information such as bank details and profile information is accurately captured.
• Background Verification Management
• Initiate and track background verification requests, keeping the HR team informed of the progress.
• Communicate BGV statuses to employees promptly once completed.
• Payroll and Attendance Management
• Ensure time tracking tools are accurately capturing employee attendance and hours worked.
• Cross-check and provide the payroll team with accurate attendance data for payroll processing, including approvals for leave applications and compensation offs.
• Communication and Employee Engagement
• Prepare onboarding emails and welcome announcements; ensuring new hires feel welcomed into the organization.
• Schedule and conduct Meet Greet sessions for new joiners with relevant teams, including the RM.
• Documentation and Compliance
• Generate and distribute various legal and compliance documents (e.g., PIPs, resignation acceptance letters, no dues forms).
• Ensure that all employment paperwork, including service agreements and contracts, is accurately maintained and executed.
• Reporting and Analysis
• Prepare weekly and daily reports on various metrics such as abandoned shifts, late logins, leave balances, and appraisal statuses.
• Submit weekly reports to the HR team and management for review and action.
• Policy Adherence and Updates
• Regularly communicate company policies and updates, ensuring employees are aware and compliant.
• Initiate periodic surveys (NPS, CSAT, event feedback) and analyze results for actionable insights.

Required Skills:
• HR Knowledge: Strong understanding of HR processes, compliance, and labor laws.
• Communication Skills: Excellent verbal and written communication skills for effective interaction with employees and stakeholders.
• Organizational Skills: Strong organizational abilities to manage multiple tasks and deadlines effectively.
• Technical Skills: Proficiency in HRMS, Zoho People, and time tracking tools; familiarity with MS Office Suite for reporting and documentation.
• Attention to Detail: High level of accuracy in data entry and document preparation.
• Problem-solving skills: Ability to identify issues and propose solutions in onboarding processes and employee management.
• Interpersonal Skills: Ability to work collaboratively within a team and foster a welcoming environment for new employees. Read more