Finance Admin II

Acuren is currently looking for a Finance Administrator to join us in a full-time capacity, focusing on supporting projects in the Atlantic Region, particularly in Saint John, NB. If you're in search of a dynamic environment that provides chances for personal growth and continuous learning, this opportunity could be an excellent match for you.

Position Details:

full time position
Hybrid role between Office and Site
5 days on/ 2 days off - 8 hrs per day (ST time)
Position will be responsible for covering turnarounds (site based) periodically throughout the year under turnaround schedule 6/1 rotation.


Responsibilities:

Daily/weekly review of all data entry to ensure accuracy and completeness for payroll and billing
Compilation of all information needed for invoicing such as client signatures, work order #s, PO #s
Input of all billing data into client systems as required; including reconciliation back to internal systems
Close out and opening of PO’s with the client; cost tracking by PO
Contractual reporting, such as daily costing, force reports, safety stats, etc.
Understanding and obtaining any contractual approvals required prior to commencement of work, ie overtime pre-approvals, work order acceptance forms
Understanding of all contractual billing requirements
Basic logistics for employees to and from work site
Coordination and processing of AP
Additional tasks as requested by operations
Collaborate with other administrative staff to support team goals and initiatives.
Contribute to the development and implementation of administrative policies, procedures, and best practices.
Handle travel arrangements, including booking flights, accommodations, and transportation for filed staff when required

Requirements:

The candidates we seek will have at least 3 - 5 years of experience with in depth knowledge of invoicing, Payroll, time and attendance work on a client site or supporting remotely.
Business or Office Administration Certificate/Diploma/Degree an asset.
Working knowledge of client computer systems are considered an asset.
Strong proficiency in MS Word/Excel/PowerPoint/Outlook with general knowledge of Accounting systems
Previous experience in accurate processing within a high-volume environment
Time Entry and Data entry skills
Ability to professionally and effectively build relationships
Demonstrate excellent oral and written communication skills
Experience working in an industrial environment would be considered an asset
Able to work independently with minimal supervision
Superior English competency is required; French competency is considered an asset

Benefits:
The strength of Acuren lies in its outstanding people. As a rapidly growing, intensely innovative, international privately held company, the opportunities to pursue challenging and diverse career development paths are vast.

Complemented by an attractive and comprehensive total compensation package, including paid time off, employer paid benefits, RRSP + Company match, tuition grants, discounted fitness memberships and insurance offerings, employee assistance programs and more! At Acuren we commit to the principles of a respectful workplace and offer tremendous opportunities to those who wish to succeed.

Join our team at Acuren and embark on a rewarding journey where you will contribute to the company's growth and success while advancing your career. Apply now to be part of our dedicated team of professionals.
Company Overview:
As an organization, our strength comes from the ability to embody our core values - People First, Integrity Always, Pride In Our Work, and Growth Together. None of these values is more important than People First, and we are honored that our people decided the company is worthy of being included in the Forbes 2024 List of Canada's Best Employers.

Acuren is a trusted, single source provider of technology-enabled asset protection solutions used to evaluate the structural integrity of critical energy, industrial and public infrastructures. Committed to delivering a Higher Level of Reliability, Acuren provides an unrivaled spectrum of capabilities including inspection, traditional and advanced NDE/NDT, failure analysis, rope access, materials engineering, field engineering, reliability engineering, drones, robotics, V-Deck and condition-based monitoring services. Read more