HR Administrator

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Licences

Driving Licence

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Skills

Workday

Organisational skills

Numeracy
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Job details
Here’s how the job details align with your profile.
Job type

Part-time
 
Location
Poole
 
Full job description
Donaldson is committed to solving the world’s most complex filtration challenges. Together, we make cool things. As an established technology and innovation leader, we are continuously evolving to meet the filtration needs of our changing world. Join a culture of collaboration and innovation that matters and a chance to learn, effect change, and make meaningful contributions at work and in communities.
Summary of Position Purpose:
To support the HR team in the efficient and effective provision of HR services
To undertake all HR administration
To provide cover for the HR Advisor
To contribute to HR meetings
To assist the HR team in achieving the Company’s objectives
Primary Responsibilities:
Update the HR master spreadsheet to show starters, leavers and data changes
Ensure return to work forms are completed correctly, processed and escalated if required
Update the HR system (Workday and i-Time)
Monitor and respond to the HR vacancies inbox
Monitor and manage the Holiday inbox, undertaking all associated admin
Support the recruitment process, in particular blue collar agency workers
Update the Operations headcount spreadsheet
Prepare absence stats
Monitor agency workers and provide data to support decisions on permanent Contracts
Prepare Contracts of Employment and create personnel files
Administer Donaldson e-learning
Set up new starters on HR system (Workday and i-Time)
Collate training matrixes throughout Company
Update organisation charts, including photos of new starters
Administer probationary reviews
Take accurate notes at meetings, including disciplinary, absence and grievances, ensuring all statements are read and signed
Provide cover for the HR Advisor
Ensure all HR administration is undertaken in a timely, accurate and efficient manner, continuously seeking ways to make improvements
Liaise with the finance team to provide accurate and up-to-date information on employees
Keep up-to-date with legislation and statutory requirements, suggesting changes to HR policies and procedures
Support the development and maintenance of a culture of positive employee relations
Person Specification:
Knowledge
Desirable
Current UK employment law and its implications
HR best practice
Experience
Essential
Administration in a busy office environment
Working with Excel spreadsheets for data input
Desirable
HR processes to include recruitment, absence, disciplinaries and grievances,
Working in a manufacturing environment
Collecting data
Delivering measurable improvements to processes
Aptitudes, Abilities and Behaviours
Essential
Excellent organisational skills, accuracy and attention to detail, to ensure all HR information is correct and up-to-date
Ability to know when to use initiative and when to seek guidance
Ability to develop processes to improve efficiency
Excellent standard of numeracy and literacy to report data with commentary
Excellent interpersonal skills to deal effectively with employees
Tact, diplomacy and sensitivity to deal with confidential information
High standards of professionalism and personal integrity
Passion for working in the HR profession
Other Factors
Desirable
Driving licence
Employment opportunities for positions in the United States may require use of information which is subject to the export control regulations of the United States. Hiring decisions for such positions are required by law to be made in compliance with these regulations. Applicants for employment opportunities in other countries must be able to meet the comparable export control requirements of that country and of the United States.
Donaldson Company has been made aware that there are several recruiting scams that are targeting job seekers. These scams have attempted to solicit money for job applications and/or collect confidential information, Donaldson will never solicit money during the application or recruiting process. Donaldson only accepts online applications through our
Careers | Donaldson Company, Inc.
website and any communication from a Donaldson recruiter would be sent using a donaldson.com email address. If you have any questions about the legitimacy of an employment opportunity, please reach out to
talentacquisition@donaldson.com
to verify that the communication is from Donaldson.
Our policy is to provide equal employment opportunities to all qualified persons without regard to race, gender, color, disability, national origin, age, religion, union affiliation, sexual orientation, veteran status, citizenship, gender identity and/or expression, or other status protected by law Read more