Event Manager

Full job description
Located on the 72nd floor of Manhattan’s One Vanderbilt, SUMMIT Events offers soaring views, a stunning space, and exceptional cuisine by Chef Daniel Boulud, all designed to take your event to new heights.

SUMMIT Events is seeking an Event Manager to assist the Director of Events with excellent organizational, planning and time management skills with the capacity to handle multiple projects simultaneously, and is comfortable and successful in a fast-paced environment. This position will assist in all aspects of promoting and selling events and maximizing revenue. We are looking for an individual who is strategic and proactive with a proven track record of leadership in both sales and FB management.


This position receives a base salary in addition to commission.

ESSENTIAL FUNCTIONS AND BASIC DUTIES:

Promote and Sell event space and oversee booked events with operations.
Maximize event revenue when determining menus, offering menu upgrades,
Support events department in managing all incoming event inquiries;
Correspond and maintain leads/inquiries from Tripleseat, Outlook, and all/any other platforms and must ensure follow up on the same business day
Prepare, communicate post weekly BEOs relating to the event to ensure a smooth and efficient execution
Coordinate all administrative event details with client from inquiry to close including but not limited to negotiating, executing proposals, contracts, ensuring client payment in full, developing floor plans, rental orders, and post event follow-up.
Coordinate all logistical event details from planning to execution, including site inspections, tastings, vendor meetings, COI paperwork, and day-of onsite client contact.
Responsible for BEOs, Menu Cards, Event Details, Itemized Bills, Resy syncing, taking logging deposits and final payments, managing specific client event needs, event administrative paper work, noting in reservation system, and keeping all information up to date for all departments.
Conduct on-site visits with clients
Greet host/clients on site at the beginning of an event to ensure total client satisfaction and and adjust last minute requests
Prepare documents needed for staff to review during event preshift
Create menu cards, escort cards, and place orders for kosher meals, rental lists, floral, balloons, etc.
Support or Generate sales reporting, budgets, deposit logs, commission logs and financial analysis
Collaborate with Dinex Internal Marketing and PR Team to drive sales
Experience pace reporting a plus
SPECIFIC JOB KNOWLEDGE, SKILLS AND ABILITIES:

Excellent communication skills, both verbal and written
Able to learn and perform all essential job functions accurately and safely
Ability to meet and greet and coordinate with prospective and current clients
Strong telephone etiquette, listening and understanding clients’ needs, communicating your thoughts clearly, and recording all pertinent data collected from all forms of correspondence/conversation
Provide friendly, courteous and efficient service to all guests
A thorough understanding of all booking policies and procedures
Knowledge of the following: kitchen functions, general culinary practices, restaurant operations and banquet operations
Build and maintain strong relationships with clients, vendors, and partners to grow the company’s network and boost sales.
Follow strategic sales plans to meet revenue goals and grow the business; reach out to potential clients to win new accounts.
Prepare and share weekly BEOs to support smooth event execution.
Manage all administrative event details from start to finish, including site visits, proposals, contracts, client payments, and post-event follow-up.
Handle all event coordination from planning through execution, such as tastings, vendor meetings, COIs, rental orders, and on-site coordination.
Familiarity with NYC based venues and comp set.
Stay informed about current industry trends, competitors, and market shifts to identify new business opportunities.
Keep organized records of sales, client communications, and timelines using Tripleseat.
Attend networking events, trade shows, and community gatherings to promote the company and build brand awareness.
Deliver outstanding customer service throughout the event process to ensure client satisfaction and repeat business.

QUALIFICATIONS

3+ years of experience in event or catering sales; large-scale event experience a plus.
Proven ability to meet sales goals, generating at least $2.5 million in annual event revenue.
Deep understanding of hospitality, event logistics, and catering operations.
Knowledgeable about menu planning, including dietary restrictions.
Excellent communication, negotiation, and people skills.
Highly organized with strong attention to details and ability to multitask.
Proficient in CRM systems and Microsoft Office.
Skill at building strong relationships with clients and leading high-level events.
Effective of finding new business and maintaining client loyalty.
Strong time management; flexible with work hours as needed.
Committed to exception service and creating great client experiences
Minimum 3 year experience in Events or Catering Sales Position for Fine Dining, Forbes, or Michelin Restaurant required.
Experience coordinating events on a team that generates minimum of $2.5 million in event revenue
Large scale production and or high-volume event experience a plus
Ability to work nights, weekends and holidays, and variable schedule, per the needs of the business
Appreciation, passion and knowledge of food, wine and hospitality.
Experience with Microsoft Outlook, Office Suite, Resy, Prismm and Tripleseat required

More detail about Summit Events part of The Dinex Group, the Restaurant Group of Chef Daniel Boulud Read more