Admin / Data Assistant

Full job description
Who We Are

Charter Schools USA (CSUSA) is one of the largest and highest performing education management companies in the United States, proudly serving over 82,000 students in over 150 schools in four states. Founded by Jonathan Hage in 1997, CSUSA's mission is a Relentless Commitment to Student Greatness in School and in Life™. CSUSA provides an academically rigorous education to students equipping them with real world readiness, prepared for college or career after graduation. With an unwavering dedication to the success of students from every background, CSUSA is closing the gaps in achievement and opportunity, keeping our promise of Strong Minds, Good Hearts™.

Job Purpose

To join a team of people with the mission: Relentless Commitment to Student Greatness in School and in Life ™. If you love inspiring and motivating young learners and want to put students first in education, CSUSA is the right place for you. We deliver on our promise of Strong Minds, Good Hearts™ through an education model that gives every student the opportunity for success. As an Administrative Data Assistant, you will enter data from various source documents into prescribed databases for storage, processing, and data management purposes. Performs other administrative duties in support of School Enrollment and Business Operations.

How You Will Impact Education

Prepares, compiles, and sort documents for data entry into school and district/state databases.
Checks source documents for accuracy.
Verifies and corrects data where necessary. Obtains additional information for incomplete documents.
Combines and rearranges data from source documents where required.
Enters data from source documents into prescribed databases.
Transcribes information into required electronic format.
May scan documents into document management system or databases.
Audits completed work for accuracy.
Stores source documents in designated locations for future reference.
Maintains accurate records of activities and tasks.
Responds to requests for information and accesses relevant files in providing information. Ensures reference documents are appropriate returned to storage for future reference.
Prints information when required.
Complies with all data integrity and security policies. Maintains the strictest of confidentiality requirements.
Monitors and updates information in databases to ensure funding count cycles are accurate.
Prepares, transmits, maintains, and responds to requests for student transcripts and other official documents.
Consults with appropriate CSUSA staff in maintains electronic and hard-copied student records to include attendance, immunization, transcripts, grades, student schedules, and procedures.
Performs administrative tasks in support of HR functions: creates position openings in HR system and ensures all new hire paperwork is completed in a timely manner.
Provides other administrative assistance as required.
Required Qualifications and Skills

Has the ability to work and interact with individuals at all levels of the organization.
Has the ability to organize, prioritize and manage multiple priorities.
Possesses good communication skills: Oral Written, Interpersonal
Demonstrates proficient experience with Microsoft Office (Word, Excel, PowerPoint), PowerSchools and email communications.
Possesses good knowledge of company and departmental policies and procedures.
Leads by example in adherence and knowledge of the CSUSA and school's Vision, Mission and Values demonstrated by the commitment to act in an ethical manner using behaviors that promote a team concept.
Participates in and successfully complete training programs offered to increase skill and proficiency related to assignments.
Ensures adherence to good safety procedures.
Job Requirements

High school diploma or equivalent. Minimum of 2 years' relevant experience.
Experience working in a school office setting highly desired.
Excellent customer service skills.
Excellent organization, time management, and follow up skills.
Must be able to present a professional office with great customer service skills.
Must have a positive attitude and be able to collaborate with others, while helping to maintain a pleasant working environment.
Must be detail oriented.
Bilingual a plus, but not required.
Ability and willingness to work successfully with students, parents, and staff.
Must pass a background check.
Ability and willingness to take directions.
Excellent references including attendance and punctuality.
Proactive and takes initiative. Thinks creatively. Drives projects to completion. Insists on highest level of quality.
May perform other duties as assigned.
Work Environment

While performing the responsibilities of this position, the work environment characteristics listed below are representative of the environment the employee will encounter:

Usual office working conditions.
Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

No physical exertion required.
Travel within or outside of state.
Light work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force as frequently as needed to move objects.
FLSA Overtime Category

Job is non-exempt subject to the minimum wage and overtime provisions of the Fair Labor Standards Act (FLSA). Read more