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Talent Pool - Short-Term Administrative Assistant
Recruiter / HR / Admin
#777539
Remote / WFH
Employment Solutions - Sault College
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Talent Pool - Short-Term Administrative Assistant
North Bay, Sault Ste Marie, Sudbury and Thunder Bay
Office & Administration
POSTED: 1 month ago
Employer:
Ontario Public Service
ES Job ID:
7842
Closing Date:
September 11, 2026
Salary:
$26.92 - $31.31
Duration:
Contract
Job Description:
About the job
Administrative professionals play a key role in keeping government operations running smoothly. From coordinating meetings to supporting financial tasks, your work helps teams deliver programs and services that matter to Ontarians.
As An Administrative Assistant, You May Be Responsible For a Range Of Tasks That Support Office Operations, Team Coordination, And Client Service. Duties May Vary Depending On The Assignment, And Can Include:
• organizing files, managing emails, and maintaining records to support smooth daily operations
• preparing and formatting documents, reports, and communications using standard templates
• scheduling meetings, coordinating calendars, and assisting with logistics to help teams stay organized
• greeting visitors and responding to phone and email inquiries to provide helpful information and welcoming service
• updating shared resources and monitoring office supply levels to support team readiness and workplace efficiency
• supporting purchasing tasks and helping track expenses and invoices to assist with financial accuracy
• monitoring timelines, following up on tasks, and supporting team coordination to keep projects moving forward
• using standard office software and equipment to complete daily tasks effectively
Whether you're just starting out or looking to apply your skills in a new setting, the OPS offers a supportive, inclusive environment where you can thrive, and where administrative roles can lead to exciting career pathways across different ministries and functions.
Required Skills:
What you bring to the team
You Can:
Organization & coordination skills
• prioritize multiple tasks and meet deadlines in a busy environment
• schedule meetings, coordinate calendars, and assist with logistics
• track tasks and follow up to ensure timely completion
You Can:
Communication & interpersonal skills
• interact respectfully and professionally with colleagues, clients, and visitors across various formats (in person, phone, email)
• listen actively and ask appropriate questions to understand needs and respond accurately
• prepare and compile clear, well-structured documents, emails, and materials
Attention to detail & initiative
You Can:
• review and maintain accurate documents, records, filing systems, and inventories.
• identify issues and propose solutions to improve processes or resolve problems
• support purchasing, expense tracking, and invoice review
• follow procedures and service standards
You Can:
Digital and office technology skills
• use common office software (e.g., Outlook, Word, Excel, SharePoint, Teams)
• operate office equipment such as printers, scanners, and phones
• enter and retrieve information from databases or tracking systems
How To Apply:
Apply on webiste:
• You must submit your application using only one of the methods identified below.
• Your cover letter and resume combined should not exceed five (5) pages. For tips and tools on how to write a concise cover letter and resume, review the Writing a Cover Letter and Resume: Tips, Tools and Resources.
• Customize your cover letter and resume to the qualifications listed on the job ad. Using concrete examples, you must show how you demonstrated the requirements for this job. We rely on the information you provide to us.
• Be sure to quote the Job ID number for this position.
• OPS employees are required to quote their WIN EMPLOYEE ID number when applying.
Ontario Public Service Careers - Job Preview
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Back to Job Board
Talent Pool - Short-Term Administrative Assistant
North Bay, Sault Ste Marie, Sudbury and Thunder Bay
Office & Administration
POSTED: 1 month ago
Employer:
Ontario Public Service
ES Job ID:
7842
Closing Date:
September 11, 2026
Salary:
$26.92 - $31.31
Duration:
Contract
Job Description:
About the job
Administrative professionals play a key role in keeping government operations running smoothly. From coordinating meetings to supporting financial tasks, your work helps teams deliver programs and services that matter to Ontarians.
As An Administrative Assistant, You May Be Responsible For a Range Of Tasks That Support Office Operations, Team Coordination, And Client Service. Duties May Vary Depending On The Assignment, And Can Include:
• organizing files, managing emails, and maintaining records to support smooth daily operations
• preparing and formatting documents, reports, and communications using standard templates
• scheduling meetings, coordinating calendars, and assisting with logistics to help teams stay organized
• greeting visitors and responding to phone and email inquiries to provide helpful information and welcoming service
• updating shared resources and monitoring office supply levels to support team readiness and workplace efficiency
• supporting purchasing tasks and helping track expenses and invoices to assist with financial accuracy
• monitoring timelines, following up on tasks, and supporting team coordination to keep projects moving forward
• using standard office software and equipment to complete daily tasks effectively
Whether you're just starting out or looking to apply your skills in a new setting, the OPS offers a supportive, inclusive environment where you can thrive, and where administrative roles can lead to exciting career pathways across different ministries and functions.
Required Skills:
What you bring to the team
You Can:
Organization & coordination skills
• prioritize multiple tasks and meet deadlines in a busy environment
• schedule meetings, coordinate calendars, and assist with logistics
• track tasks and follow up to ensure timely completion
You Can:
Communication & interpersonal skills
• interact respectfully and professionally with colleagues, clients, and visitors across various formats (in person, phone, email)
• listen actively and ask appropriate questions to understand needs and respond accurately
• prepare and compile clear, well-structured documents, emails, and materials
Attention to detail & initiative
You Can:
• review and maintain accurate documents, records, filing systems, and inventories.
• identify issues and propose solutions to improve processes or resolve problems
• support purchasing, expense tracking, and invoice review
• follow procedures and service standards
You Can:
Digital and office technology skills
• use common office software (e.g., Outlook, Word, Excel, SharePoint, Teams)
• operate office equipment such as printers, scanners, and phones
• enter and retrieve information from databases or tracking systems
How To Apply:
Apply on webiste:
• You must submit your application using only one of the methods identified below.
• Your cover letter and resume combined should not exceed five (5) pages. For tips and tools on how to write a concise cover letter and resume, review the Writing a Cover Letter and Resume: Tips, Tools and Resources.
• Customize your cover letter and resume to the qualifications listed on the job ad. Using concrete examples, you must show how you demonstrated the requirements for this job. We rely on the information you provide to us.
• Be sure to quote the Job ID number for this position.
• OPS employees are required to quote their WIN EMPLOYEE ID number when applying.
Ontario Public Service Careers - Job Preview
DOWNLOAD PDF for job Talent Pool - Short-Term Administrative Assistant
APPLY NOW
SIMILAR IN THIS SECTOR
Client Care Coordinator
Posted: Aug 05, 2026 View Client Care Coordinator - ID 0
Care Coordinator / Receptionist (Medical & Retail)
Posted: Aug 04, 2026 View Care Coordinator / Receptionist (Medical & Retail) - ID 0
Receptionist
Posted: Aug 04, 2026 View Receptionist - ID 0
Administrative Assistant – Tourism
Posted: Jul 31, 2026 View Administrative Assistant – Tourism - ID 0
Back to Job Board
Application Successful
Thank you for your job application!
Report this listing
