Personal Assistant to GM

Full job description
We have an exciting 13-month contract opportunity to appoint a Personal Assistant to support the General Manager of Strategic Procurement and the National Indigenous Engagement Manager in their respective teams in a full time or 4 day a week (0.8 FTE) capacity.

About the role

Based in our Sydney Head Office as a Personal Assistant, you will be supporting the leaders by playing a critical role in ensuring the smooth operation of the team as well as assisting with the strategic goals of the business unit. This role will be diverse and will see you managing a range of competing tasks

Your responsibilities will include but not limited to:

Provide high-level, proactive administrative support to the leaders, ensuring seamless execution of strategic and operational priorities.
Manage complex diaries, anticipating needs, prioritising commitments, and aligning schedules to maximise executive effectiveness and business outcomes.
Monitor and manage email communications for the leaders and their team, identifying critical issues, escalating urgent matters, and ensuring timely, strategic responses.
Plan and manage all domestic and international travel for the business unit, ensuring alignment with policy, cost efficiency, and minimal disruption to executive workflows.
Process and reconcile expenses in accordance with corporate policy, ensuring accuracy, compliance, and timely reporting.
Support the development and maintenance of systems, procedures, and internal controls that enhance administrative efficiency and governance.
Prepare high-quality presentations, reports, and complex documents with a focus on clarity, consistency, and alignment with strategic messaging.
Raise purchase orders and process invoices in line with procurement policies, ensuring timely vendor engagement and financial compliance.
Lead the onboarding process for new team members, coordinating IT setup, site access, stakeholder introductions, and first-day experiences to ensure a smooth transition.
Maintain accurate and up-to-date contact records in Salesforce, supporting stakeholder engagement and relationship management.
Coordinate and prepare for key meetings, including agenda development, presentation preparation, minute-taking, and proactive follow-up on action items.
Manage logistics for business unit events, conferences, and functions, including catering, venue coordination, and agenda planning, ensuring cost-effectiveness and brand alignment.
Support the delivery of strategic initiatives and special projects, ensuring alignment with business goals and timely execution.

About you

To be successful in this position you will have relevant experience in a Personal Assistant role. Your love for coordinating and organising, and your desire to go above and beyond for your stakeholders are the qualities that make you great at what you do. With exceptional attention to detail, you are proactive in identifying solutions, committed to achieving quality outcomes and can naturally prioritise a busy work schedule. With excellent communication and MS Office skills, you are someone who builds trusting working relationships with your peers, managers, and stakeholders.

The Stockland Proposition

At Stockland we are a community delivering outcomes that benefit the community at large. We work collaboratively and inclusively, building strong working relationships. Our portfolio is diverse and so are the opportunities for professional and career development. We are committed to providing our people with broad experiences to build a successful career.

Stockland has a strong commitment to achieving the best outcomes through an inclusive and collaborative culture. Our customers come from diverse backgrounds and we and we want our teams to reflect this.

Due to the contract nature of this role, we can only accept applications from Australian Citizens, Permanent Residents or Open Work Visa holders with more than 12 months validity from their role start date

Agencies should note that unsolicited resumes will not be accepted for this position and Stockland will not pay any fees related to resumes that are submitted directly to hiring managers and not through our approved process. Where appropriate, the Careers @ Stockland Team will work with our preferred panel of agencies to source candidates for roles. Please submit any queries relating to the approved process of submitting candidate resumes or Stockland’s preferred agency panel to careers@stockland.com.au

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