Office Administration Coordinator

Ausenco is a fast-growing company with big ideas. We redefine what’s possible in some of the world’s most complex projects and toughest environments. Delivering innovative, value-add consulting, project delivery, asset operations and maintenance solutions is what we do. From 21 offices in + countries, with projects in over 80 locations worldwide, we create sustainable outcomes for our people, clients and communities.

Our team is growing, we are currently recruiting for a motivated Office Administration Coordinator to join our team in our Perth office. The role is a permanent full-time position, an immediate start available.


About the role

Act as the primary point of contact for the office and provide a welcoming atmosphere for employees, clients and suppliers.
Operate the main switchboard and answer all incoming calls.
Coordinate couriers, ensuring timely and efficient processing, and take receipt of incoming deliveries.
Coordinate maintenance issues with suppliers and building management
Ordering of stationary, PPE and office supplies.
Support the executive team for various administration tasks when required.
Maintain reception area and all office environments cleaned, organized and well stocked.
Support project teams by assisting with site enquiries, expediting, engineering and procurement. This includes the completion of purchase orders for travel and other project related expenses when required.
Communicate with relevant departments to ensure that project requirements are met
Deliver a seamless onboarding experience, welcoming new starters and conducting building inductions.
Keeping internal databases updated
Collating and formatting documents
Manage meeting minutes
Assist in coordinating social club activities when required.
About you

Good organisational and time management skills.
High attention to detail.
Ability to work in a confidential manner.
Excellent telephone answering technique.
Well-presented interpersonal skills
Strong verbal written communication skills.
Effective working with a variety of teams
Efficient multitasking and prioritising skills.
Proficient Microsoft Office skills.
Self motivated with a track record of success working autonomously.
Minimum 2 years prior experience in an administration/reception-based role preferable.
Why Ausenco?

We support individual growth and aim to allow you to work in a way that plays to your strengths. In addition to a competitive remuneration package we offer:


Career advancement - Be supported in your ongoing development with technical training, mentoring programs and frequent networking opportunities.
Work Life Balance – Be empowered to enjoy your life outside of the office modern leave policies including paid parental leave and floating public holiday programs.
Holistic approach to wellness – Take a proactive approach to your overall wellbeing. Access confidential services as a courtesy of Ausenco including online health and fitness programs, financial coaching, and confidential counselling services.
Accessible leadership team – Work with highly reputable market leaders who value your contribution.

Our people don’t settle for the status quo. If you have an entrepreneurial spirit and want to help set a new standard in sustainability, we’ll help you find your place. This means working with you to develop a unique career path and skillset to match your ambition.

We’re proud of the work we do, and we do it within a culture that is open, honest, and cooperative. We have a history of attracting visionary people who embrace challenges and deliver creative solutions for every project, and your voice is an important part of the conversation.

As a global company we embrace and encourage diversity in its fullest sense – gender identity, gender expression, sexual orientation, age, experience, nationality, colour, language, religion, location, disability, education, skills, working styles and time availability. Our work environments are based on mutual trust and respect for the rights and opportunities of every individual. Read more