Human Resources Specialist

Job description
Posted date

Thursday, July 17, 2025

Deadline

Wednesday, August 6, 2025

Start date

As soon as possible

Job type

Permanent

Work hours

Full-Time

Competition number

APF2532

Salary

$70,000 - $90,000

Supervision

OHIRC Human Resources Manager

Number of vacancies

1

Unit/Department

The Ottawa Heart Institute Research Corporation (OHIRC)

This role will work within the Ottawa Heart Institute Research Corporation (OHIRC) Human Resources to enhance the depth and breadth of the services offered in the areas related to classification, staffing and recruitment. Reporting to the OHIRC - Human Resources, Manager and joining a small team whose function is to provide the full range of Human Resources and related administrative services to the staff of the Ottawa Heart Institute Research Corporation (OHIRC), University of Ottawa Heart Institute (UOHI) and the University of Ottawa Heart Institute Foundation (UOHIF).

Human Resources

Staffing/Recruitment
• Ensure compliance with labor regulations and internal policies related to staffing and position management.
• Develop, validate/finalize the content of the posting for internal and external compliance including coordination with Translation Services and publishing.
• Work closely with hiring managers to understand their staffing needs and develop job descriptions.
• Coordinate the full recruiting lifecycle across a variety of open roles.
• Manage the Sharepoint dedicated site for dissemination of the applicants’ resumés, tracking of recruitment stages and ensuring compliance with labor regulations and internal policies.
• Provide guidance to hiring managers on best practices in interviewing and selection processes.
• May participate in the selection process by; participating in the interviews, creating job description aligned interview protocols, providing feedback, and assisting in making hiring decisions that align with our organizational culture and values.
• Facilitate a seamless recruitment experience.
• Assist client areas with all matters pertaining to compensation and classification including creating or updating job descriptions for submission for job evaluation.
• Responsible for maintaining the classification of positions within the organization, ensuring that each role is accurately described and aligned with our strategic objectives.
• Form relationships with internal management teams to know the ins and outs of their departments and better understand their human resources needs.
• Support the ongoing development and maintenance of tools for the team as well as resources for leaders and team members across the organization engaging in classification, compensation and job evaluation processes.
• Ensure alignment with position management principles while ensuring the appropriate approvals are in place for job descriptions and compensation matters.
• Participate in the review, analysis and classification of new and existing job descriptions, perform job audits and make recommendations.
• Serve as a subject matter expert and contribute to the implementation, development and maintenance of consistent practices to maintain an effective and efficient classification and compensation system for the institute and within the existing policies and procedures.
• Assist in the development and implementation of policies and procedures related to staffing and classification.

Classification

Onboarding new staff
• Facilitate the onboarding process for new hires, ensuring a smooth transition into the organization.
• Provide support in the management of the HR requests.
• Provide support in the drafting and finalizing of Employment Agreements.

Client service
• Provide support for staff related inquires through the HR mailbox.
• Other duties and tasks may be required.

Requirements
• Bachelor's degree in Human Resources, Business Administration, or a related field.
• Minimum 3 years proven experience in classification and staffing coordination or similar role in HR.
• Strong understanding of employment law and HR best practices.
• Excellent interpersonal and communication skills.
• Strong organizational skills with the ability to prioritize and manage multiple priorities and deadlines.
• Certified Human Resources Professional designation (CHRP), or equivalent HR designation, is an asset.

Competencies
• Superior client service skills.
• Excellent written and verbal communication skills, with the ability to communicate effectively with diverse teams and stakeholders.
• Proficient in HRIS, Microsoft Office Suite and other related software tools for data management and analysis.
• Demonstrated flexibility and adaptability.
• Bilingualism (French/English) will be considered an asset.

Personal suitability
• Ability to work collaboratively in a team-oriented environment.
• Analytical mindset with a strong attention to detail and problem-solving abilities.
• Comfortable handling confidential matters.

To apply

To apply, please send your cover letter and CV to jobpostings@ottawaheart.ca.

Applications from Indigenous persons, members of racialized minorities, persons with disabilities, women, members of the LGBTQ+ community, as well as from all qualified candidates with the skills and knowledge to productively engage with equitable, diverse and inclusive communities are strongly encouraged.

According to government policy, all qualified candidates are invited to apply; however, preference will be given to Canadians and permanent residents. When submitting your application, please indicate if you are legally entitled to work in Canada.

The University of Ottawa Heart Institute is committed to ensuring barrier-free selection processes and work environments. Accommodations will be provided in all parts of the hiring process relating to any specialty requirements. Please notify us of any accommodations that you require – any information you provide will be handled respectfully and in complete confidence.

The successful candidate will be required, prior to the start of employment, to complete mandatory organizational training available online, and provide the following: an official piece of photo identification and a satisfactory Criminal Record Check and proof of COVID-19 vaccine. Read more