HR Associate

Under direction of the HR Director, the HR Associate is responsible for a range of administrative and operational tasks relating to HR and Office Administration processes. This position supports all levels of team members throughout the employee life cycle. Responsibilities include, but are not limited to, onboarding and offboarding tasks and initiating and supporting full cycle recruitment efforts. The HR Associate will help us ensure new talent undergo a positive and memorable hiring experience while protecting the integrity of potential, current, and former team member data, files, and/or other sensitive information.

This is a full-time, in office position based out of our Fort Myers, FL, Corporate HQ. The pay rate will be based upon knowledge, skills, education, experience, and abilities.

Merits offers a full benefits package including health, dental, and vision insurance, supplemental plan options, and 401K + company match. Merits also offers career advancement opportunities, eligibility for tuition reimbursement, a generous PTO program, paid Holidays, and other Employee Recognition Incentives.

Candidates must have computer literacy and have experience with multiple software applications / systems. MS application experience and skills are needed. Candidates should hold a college degree in human resources, business, or a related field with one (1) to three (3) of recent years HR experience; or we will consider an equivalent combination of recent and related experience, education, and/or training. Certifications Preferred but not required include SHRM-CP, PHR, Six Sigma. HRIS platform experience is a very big plus, especially with BambooHR.

To apply, please read all details and apply by visiting: https://meritsusa.bamboohr.com/careers/278

ESSENTIAL JOB DUTIES RESPONSIBILITIES:

Adhere to general safety guidelines and participate in training as applicable to the position.

Collaborate both internally and externally to support recruitment, onboarding, offboarding and the HRIS processing thereof; includes ensuring proper HR protocols are followed during these events to support consistency, compliance, equality, and integrity.

Assist and participate with creating, updating, and/or archiving documents such as, but not limited to, job descriptions, polices/procedures, work instructions, etc. and safeguard content and ensure processes are followed and not compromised.

Assist with preparing, maintaining, organizing or archiving all current and former employee files as per compliance guidelines, company policies, and federal/state/local regulations as applicable.

Maintain work anniversary recognition processes and update as needed.

Assist with biweekly payroll review/verification and preparation, ensuring timekeeping processes are followed and completed as per company policies.

Perform onboarding and offboarding tasks.

Assist with benefits administration.

Stay abreast with HR trends and knowledge, particularly with labor law compliance and guidelines for applicable federal/state/local laws and best practices.

Help ensure compliance with HR related local / state / federal requirements (i.e., mandatory posters in common areas; OSHA safety literature, I-+ documentation and retention, etc.)

Assist with front office administrative duties as needed such as, but not limited to, office and kitchen supply inventory/ordering, company event planning, greeting visitors, etc.

Address and document complaints and resolve issues, and answer queries, in collaboration with Team Leaders, and escalate as needed.

Accurately review and prepare biweekly payroll data, including timesheet review and updates as assigned.

Update and maintain HRIS and related databases.

Support and drive HR processes and continuous improvement efforts

Document, report, and follow up on any/all work-related incidents, accidents, and near-misses; communicate with insurance carrier and leadership as needed to ensure processes are adhered to and documented timely and accordingly.

Assist with unemployment processing, documentation, responses, and basic maintenance.

Manage office supply inventory stocking and ordering (i.e., office supplies, employee lounge supply inventory).

Front office / reception duties including, but not limited to, ensuring visitors register as per company protocol, receive regular mail, issue vendor passes, etc.

Follow company safety policies and participate in Safety Training as required and applicable to the position.

COMPETENCIES QUALIFICATIONS:

Must be very computer literate with high proficiencies in MS Office Suite applications and HRIS systems.

Must treat confidential information with the upmost respect, care, and compliance.

Must have a verifiable record of being the trusted gatekeeper of sensitive/confidential information.

Must have the ability to function in a fast-paced environment and support multiple tasks with regular follow-up as needed.

Must have an appreciation of methodologies such as TPS, Six Sigma and/or Lean.

Must have the ability to meet strict deadlines.

Must have the ability to consistently and effectively present information and respond in a timely manner to high email/message volume, to questions or inquiries from employees, managers, and/or TPA’s/vendors.

Must be a self-starting initiative taker and not be afraid to ask challenging questions and/or provide feedback.

Must be able to work independently or within a team.

Must have a valid US driver’s license and must maintain throughout employment.

Must speak, read, and write fluent English and have exceptionally strong written and verbal communication skills

Must maintain an excellent attendance record and be willing to hold a flexible F/T schedule (i.e., arrive early, stay late, etc.).

Must be legally authorized to work in the United States.

Please note this job advertisement is not meant to be all inclusive of essential duties and responsibilities. Requirements, qualifications, competencies, tasks, essential responsibilities duties, physical demands, and work environments which may or may not be reflected in this advertisement, are not exhaustive and may change as determined by the needs of the organization.

We are an Equal Opportunity Employer, which mean that all applicants will receive consideration for employment without regard to race, color, age, national origin, religion, sexual orientation, sex (including pregnancy, childbirth, or related medical conditions), gender identity or gender expression, military or veteran status, physical or mental disability, genetic information or any other status protected under application federal, state, and/or local law(s). All employment offers are conditional and contingent upon successful completion of a Form I-+, successful completion of our pre-employment background/criminal checks, and successful completion of a pre-employment drug screening Read more