Head Office Administration Manager

Location
Caringbah NSW 2229
 
Benefits
Pulled from the full job description
Gym membership
 
Full job description
About the business

Vision Personal Training is a network of 50 Personal Training Studios that are Franchised across Australia. We focus on long term behaviour and lifestyle change and have changed the lives of over 100,000 people in the last 10 years.

The business was established in 1999 with the purpose of both achieving client results and providing career opportunities for Personal Trainers in the health and fitness industry.

About the role

We are seeking an energetic organised individual to keep our HQ office humming! The successful candidate will be highly detail oriented and thrive when there are multiple projects and tasks that require attention. They will enjoy all things finance, legal and project management. A key element is supporting the HQ team and having a customer service mentality with Franchise Partners. This role is the lynch pin of our team and is a full-time office based role to commence 15th of September 2025.

Major tasks of the role include

· Project management of all Franchise legal work with our external legal counsel (renewals and new franchise grants)

· Be the key point of contact for our external finance partners. Ensuring weekly, monthly and quarterly tasks are prepared accurately and information is provided to GM/ CEO and RFMs as appropriate.

· Administration assistance supporting the GM / CEO diary management, travel bookings, project support.

· Co-ordination and planning of the HQ team schedule, meetings, team events.

· Franchise network support, Franchisee and HQ support via phone, management of basic IT requests, network email support.

· Office management, supplies, stationary, catering.

· Logistical and administrative support for Franchise events.

· Planning and coordination of our network annual conference.

Benefits and perks

· Free 1:1 Personal Training to experience our 9-week program

· Free Studio use

· A tight supportive team environment where your contribution is valued

Skills and experience

If the below description sounds like you, we would love to hear from you!

Essential experience:

· Office administration

· Xero

· Legal / Contract management experience

· MS Office

· Events Coordination/ Management

Extras:

· Must be tech savvy and willing to learn new systems / platforms

· Proactive in seeking opportunities to make other jobs easier

· Thrive in streamlining, and implementing systems and processes to improve

· Great with names and faces – you are a confident communicator who builds rapport with ease

· Naturally orientated to attention to details and timelines

· Organised and happy to troubleshoot on the fly with great time management skills

· Able to work independently as well as part of a team

· You are the organiser and social planner of your circle who loves getting everyone together

Job Type: Full-time

Pay: $80,000.00 – $100,000.00 per year

Benefits:

Gym membership
Schedule:

Monday to Friday
Application Question(s):

Able to work 5 days in our Caringbah head office
Experience:

Xero: 1 year (Preferred)
Work Authorisation:

Australia (Required)
Work Location: In person

Expected Start Date: 15/09/2025

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