Executive Assistant

Full job description
Job Type: Full Time
Job Location: Ahmedabad Remote Opportunity
We are seeking a proactive and highly skilled Executive Assistant to support the US President of our design and development agency. This role is essential in managing day-to-day administrative operations, facilitating communication across global teams, and contributing to the company’s overall efficiency and growth. The ideal candidate is a detail-oriented multitasker with exceptional organizational and critical thinking abilities.

Working Hours: 6:00 PM IST to 3:00 AM IST

Key Responsibilities
Documentation Organization:

Maintain a well-organized system for company documents and records.
Prepare, edit, and format reports, presentations, and other business documents.
Inbox Management:

Monitor and manage the President’s email inbox.
Prioritize, respond to, and delegate email communication as needed.
Calendar Management:

Plan and coordinate daily and weekly schedules.
Organize meetings, appointments, and ensure optimal use of the President’s time.
Meeting Support:

Develop meeting agendas, take comprehensive notes, and prepare follow-up reports.
Coordinate meetings across time zones and ensure timely communication.
Communication:

Review and draft email communications on behalf of the President.
Maintain professionalism and confidentiality in all correspondence.
CRM Data Management:

Organize and update internal CRM systems accurately and consistently.
Ensure data integrity and follow-ups on action items.
Task Prioritization Execution:

Assist in identifying and prioritizing urgent tasks.
Anticipate needs and proactively resolve issues.
Desired Skills
Minimum 5+ years of experience as an Executive Assistant or in a similar administrative role.
Proficiency in CRM software and MS Office Suite.
Strong organizational, multitasking, and time-management skills.
Excellent verbal and written communication.
Attention to detail and the ability to manage confidential information with discretion.
Experience in the web design or service industry is a strong advantage.
Nice to Have
Working remotely across international teams and time zones.
Experience supporting C-level executives or senior leadership.
Familiarity with project collaboration tools (e.g., Notion, Slack, Trello, etc.).
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