Executive Assistant (Office Administrator)

Zachary Piper Solutions is seeking an Executive Assistant (Office Administrator) to support a high-visibility Department of Defense (DoD) program. The Executive Assistant role provides high-level administrative and operational support to the U.S. Space Force (USSF) in its mission to develop and deploy next-generation space systems. This position will be onsite in El Segundo, CA!


Responsibilities of the Executive Assistant include:

Provide general administrative, clerical, and executive support to program leadership.
Coordinate office inspections, maintain conference room readiness, and manage electronic filing systems.
Schedule and arrange meetings, compile and proof reports, and research requested information.
Transcribe confidential or technical information, take and distribute meeting minutes, and manage office supply orders.
Respond to customer inquiries, answer phones, and support day-to-day office operations.
Handle sensitive data and provide information critical to program office functions.
Qualifications for the Executive Assistant include:

8+ years of experience in an administrative or executive support role.
Active TS/SCI clearance with a current T5/SSBI and enrollment in Continuous Evaluation.
Experience managing data and file systems, including building shared drives and folder structures.
Proficiency with Microsoft Office tools (Outlook, PowerPoint, Excel, Word).
Experience supporting high-level or executive-grade customers.
Strong organizational, communication, and multitasking skills.
Compensation for the Executive Assistant includes:

Salary: $130,000-$150,000
Comprehensive Benefits: Medical, Dental, Vision, 401K, PTO, Sick Leave, and Paid Holidays
This job opens for applications on 7/31/2025. Applications will be accepted for at least 30 days from the posting date.


Keywords:

#LI-MM1 #LI-Onsite

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