Executive Assistant

Executive Assistant – Full Time, Salaried Position – Remote/Hybrid
Wage Range: $52,000 – $5+,000/yr
Job Competition #: ADMIN-EA-FT

The YMCA has been part of life in Newfoundland and Labrador since 1854. Our charity’s core programs of Health, Fitness, and Aquatics; Child Care and Day Camp; and Employment, Enterprise, and Newcomer Services are offered at more than 200 locations and points of delivery in our communities throughout the province. Our focus on inclusiveness and accessibility means we serve people of all ages, backgrounds and abilities through all stages of life.

Join Our Team
Reporting to the President Chief Executive Officer, the Executive Assistant is an integral role in supporting administration, fund development, corporate communications, and employee experience. The position will provide direct support to the Executive Staff, Board of Directors and related Committees. Through collaboration with functional and Senior Leadership, this position will also provide support to the employee experience plan. This position is based out of the Administration and Project Office in St. John’s with a remote/hybrid work schedule.

Job Requirements
Experience in an Executive Assistant role
Experience in a not-for-profit setting considered an asset
Post-secondary education in Office Administration or related field of study, or equivalent combination of education and experience
Demonstrated ability to accurately capture meeting minutes and agenda action items
Superior interpersonal skills and ability to establish rapport
Demonstrated ability to tactfully handle sensitive situations
Demonstrated ability to manage multiple, competing deadlines and priorities
Intermediate to advanced Microsoft Office 365, spreadsheets, and database maintenance
Flexibility to work irregular hours are required for meeting, events, etc. (i.e. early morning/late evening/weekend).
Excellent communication skills, both written and oral
Criminal Record Checks and Vulnerable Sector Checks are reviewed on an individual basis
Benefits of Working with the YMCA
Competitive compensation; paid general and annual leave for full time employees, medical and dental insurance, matched pension contributions.
Maintain a work-life balance with our 35-hour work week
Enhance your health with a free YMCA membership
Employee Referral Program – Receive monetary incentives for contributing to our hiring practices
Employee Recognition Programs
Opportunities for professional development and career advancement
Work in an inclusive environment where caring, honesty, diversity, respect and responsibility are lived values
Work in an inclusive environment where caring, honesty, diversity, respect and responsibility are lived values
Key Competencies
Creates a respectful and inclusive environment
Takes personal responsibility for following through, responding and resolving issues and complaints
Demonstrates personal discipline to produce high quality work and meet expectations and goals
Self-manages behaviours, learns from mistakes, and seeks out feedback and coaching
Reliable and punctual to ensure our team creates a great member experience
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