Executive Assistant

Full job description
About the role

We’re seeking a proactive and professional Executive Assistant to provide high-level administrative support to multiple senior leaders. This role is ideal for someone who thrives in a fast-paced environment, can manage competing priorities, and enjoys building strong working relationships across teams.

What You’ll Do

Manage complex calendars, coordinate meetings, book rooms and catering, and ensure alignment with executive priorities.

Prepare meeting materials including agendas, presentations, and documentation; attend meetings to capture actions when required.

Support email management by prioritising, filing, and tracking follow-ups and responses.

Coordinate domestic and international travel, accommodation, and conference logistics.

Process expense claims and ensure compliance with corporate policies and deadlines.

Assist with onboarding, event coordination, property moves, and purchase order administration.

Maintain team documentation including org charts, distribution lists, and compliance tracking.

Support broader team initiatives including HR admin, reporting line changes, and internal communications.

What We’re Looking For

Excellent interpersonal and communication skills, with a professional and personable approach.

High attention to detail and strong organisational skills.

Ability to multitask, manage tight deadlines, and adapt to changing priorities.

Strong technical proficiency across Microsoft Office and corporate systems.

Discretion, confidentiality, and a proactive mindset.

Collaborative team player with a flexible, can-do attitude.

Proactive and responsive in managing critical requests with urgency and attention to detail.

Perks we love at Optus

3 days in the office, 2 days remote – with flexible hours to suit!

Discounts to Optus products and services

Vibrant and collaborative office campus that includes cafes, convenient store, chill out zones, GP, post office, gym, and an on-site childcare centre.

Inclusive gender neutral paid Parental Leave of up to 16 weeks

Competitive leave including 2 additional 'Connected Leave' days

All Optus employees have access to resources, webinars and support via the ‘Parents at Work portal’

Own your own growth by accessing an extensive online and facilitator led learning catalogue.

Novated car leasing, and other financial benefits

Connect at work through our employee-led volunteer groups: Culture Connect, Elevate Women, Disability Network, Express Yourself (LGBTQIA+), United Veterans, Yarn Network, Wellbeing Network and Young Professionals.

Curious about our culture? Go behind the scenes with our people by searching #OptusLife on LinkedIn!

At Optus, we are strengthened by others and that means valuing diversity and saying ‘yes’ to embracing individual differences. We are committed to ensuring that our application process provides an equal employment opportunity to all job seekers, including individuals from diverse gender, cultural and linguistic backgrounds, individuals with a disability, individuals identifying as being part of the LGBTQIA+ community, individuals who may have served in the armed forces or who identify as Aboriginal and/or Torres Strait Islander. We also want to do our best to make our recruitment process inclusive. If you require any adjustments or accessibility support to participate fairly and equitably in the recruitment process, please email

AccessibleRecruitment@optus.com.au

or call 1800 309 170. We're here to help. When you contact us, please advise your preferred method of contact and we will be in touch within 48 hours.

For more information on Diversity, Inclusion Belonging at Optus, please visit

https://www.optus.com.au/about/inclusion-diversity.

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