Executive Assistant - Wholesale Bank

ING, Australia’s most recommended bank, are recruiting an experienced C-Suite level Executive Assistant to support our Head of Wholesale Banking in Sydney.

This role supports a key executive during a period of huge growth for our Wholesale Bank. You will be responsible for activities such as diary management, meeting planning, email management, coordination and preparation of presentations and documents, co-ordination of international and domestic travels and associated visit agendas. In addition, this role will ensure effective support of the meeting governance framework for the Executive with a clear cadence of key meetings in place which are supplemented by accurate documentation.

You will play a pivotal role in supporting our Head of Wholesale Banking to effectively lead the function to deliver on strategy and priorities. As such, we are looking for an experienced Executive Assistant, with high levels of attention to detail and the ability to build trust and loyalty with the executive you support as well as foster an environment of positivity.

If you enjoy being part of a growth business and seeing the impact of your work making a material difference this would be an excellent role for you.

Ready to make an impact?

What you’ll do
Effective email and diary management, with limited direction and a strong awareness of current WB and business priorities
Event and meeting planning to effectively utilize the Executive’s time linked to current priorities
Support governance and documentation (agendas and minutes) for the regular cadence of meetings for the Executive to support team effectiveness. Meetings typically include regular 1:1s with direct reports, leadership team meetings, townhalls etc.
Preparation of quality presentations, reporting and information management (including monitoring of staff leave and key dates) with an appropriate awareness of the treatment of data demonstrating a strong eye for detail
As required, provide support on WB logistics and travel coordination (including liaison on detailed program planning) for the Executive as well as for Executives and Senior leaders visiting from Global (hosted by the local Executive)
Maintain confidentiality when dealing with requests from the Executive, including sensitive people and commercial matters
Assist the executive and WB leadership team with recruitment activity and onboarding

What we’re looking for
Proven PA / EA experience at executive level (7 years plus) supporting a C suite executive in similar sized organization
Proven experience in preparing complex and confidential documents and reports
Ability to understand and anticipate the needs of the Executive and the Leadership Team
Demonstrates flexibility and strong hybrid co-ordination skills between external and internal stakeholders (including effective relationship with Head Office)
Displays initiative and ability to generate own duties/work
Time management skills – for self and assist the Executive to effectively use their time
Ability to prioritize and juggle multiple tasks from different sources
Willingness to action urgent priorities outside of standard working hours

What’s in it for you?
Discounted ING Health Insurance
An additional Rest Day to support your wellbeing
An IMPACT day to volunteer on approved sustainability activity

About Us

At ING, we want to make life simpler and more worthwhile – for everyone who banks with us, for the people who work with us, and the community at large, too.

When you come to work at ING, you’re joining a team where individuality isn’t just accepted, it’s encouraged. We’ve built a culture that’s fun, friendly and supportive – it’s the kind of place where you can be yourself and make the most of whatever you have to offer.

We give people the freedom to think differently, take ownership of their work, and make great things happen. We’re here to help you get ahead. And with our global network, there’s plenty of scope to take your career in new directions, perhaps even ones you’ve never considered.

We are all about celebrating success and as a result we are proud to be a WGEA Employer of Choice for Gender Equality and a certified Family Inclusive workplace.

Sound like the kind of place you’d feel at home? We’d love to hear from you. Read more