Executive Assistant - Human Resources Department - Education Centre-

Benefits
Pulled from the full job description
Dental care
Extended health care
RRSP
 
Full job description
Executive Assistant
Human Resources Department – Education Centre

Company Overview

As a rapidly growing school division in Alberta, Rocky View Schools (RVS) supports the educational needs of more than 2+,000 students from Kindergarten to Grade 12 in 53 schools to ensure they learn, belong and succeed.

RVS is situated on the traditional territories of the Treaty 7 region of Southern Alberta including the Siksikaitsitapi (Siksika, Kainai, Piikani, Amskapi Pikuni), the Tsuut’ina, the Îyâxe Nakoda Nations (Bearspaw, Chiniki, Goodstoney), and the Rocky View Métis District.

Our team is committed to creating positive, safe and inclusive environments for students to learn and for staff to work together. RVS encourages applications from individuals who can help shape and embody our core values of Leadership, People, Community and Innovation, and support our vision that RVS is a world-class learning organization where all students achieve their absolute best.

The Opportunity

RVS invites applications for a full-time (35 hrs/wk) Executive Assistant position starting September 2, 2025. As a member of the Human Resources team, the Executive Assistant will perform a variety of administrative duties while coordinating the efficient operation of the department. The location of this position will be at the Education Centre in Airdrie, Alberta.

Responsibilities Include

Provides confidential and diversified administrative support to the Associate Superintendent including coordinating and supporting meetings, coordinating internal/external communication, preparing presentations, submitting expenses, reports, and formal documents
Organizes and coordinates Associate Superintendent’s and their department’s immediate and future commitments and ongoing action items
Proactively coordinates and composes communication with internal and external stakeholders in a timely, accurate and professional manner
Responds to inquiries and significant concerns in a timely manner, redirecting as appropriate
Responsible for departmental document management including maintenance of administrative procedures, forms, handbooks and manuals
Conducts and/or coordinates research, analysis, synthesis of information and data to inform decision making
Supervises administrative staff in the department including training, delegation, and evaluation
Provides administrative support to divisional and/or board committees as required
Monitors department budgets and resources
Orders supplies, creates requisitions and codes expenditures appropriately, tracking budget lines that are the responsibility of the Associate Superintendent
Education/Experience

Post-secondary diploma in business administration or a related field
Minimum 3 years’ experience supporting an executive level professional preferably in the public sector
Demonstrated ability to deal with a variety of complex and sensitive issues professionally and in a timely manner
Previous experience in a school division would be considered an asset
Previous supervisory experience is considered an asset
An equivalent combination of education and experience may be considered
Rocky View Schools Benefits

6 weeks Vacation per year
8 Earned Days per year
Hybrid (one day a week, working remotely) with Supervisor approval
Benefits Plan ( Extended Health, Dental, Wellness Spending Account, Tax Free Savings Account and Registered Retirement Savings Plan)
Defined Benefit Pension Plan
Professional Development and training opportunities
Free Parking
Pre-Employment Requirements

The successful candidate must submit a current Criminal Record with Vulnerable Sector Check within 30 days of the start of your employment
Proof of qualifications/education as required by the position
Open to: Internal and External applicants

Salary: $6+,525 to $74,675 per year

How to Apply

We request all applications be placed through . Applications must include your cover letter, resume and contact information of three professional references.

Quote Job Code #3+6271+

Closing Date: On or before July 16, 2025 by 12:00 PM MST

Rocky View Schools

Human Resources

We appreciate and consider all applications; however, only those candidates selected for an interview will be contacted. Applicants may be contacted via email or by phone for an interview. Please ensure your online profile information is up to date so there is no delay in contacting you. Read more