Event Coordinator

Description

At CI, we see a great place to work as one that is a safe place for everyone to have a voice, where people are empowered to take ownership over meaningful work, where there is an opportunity to grow through stretching themselves, where they can work on innovative products and projects, and where employees are supported and engaged in doing so.

We are currently seeking an Event Coordinator to join our Marketing team. Reporting to the Vice-President of Event Marketing, this role supports the planning and execution of both virtual and in-person programs that align with the corporate initiatives of CI Financial and its subsidiaries. The successful candidate will play an integral role in coordinating event logistics, managing budgets and expenses, and handling administrative tasks to ensure all events are executed smoothly and efficiently. This position involves ongoing collaboration with internal stakeholders and external partners, as well as timely responses to event-related inquiries. The Event Coordinator will contribute to all phases of event planning, from initial concept through post-event follow-up, while maintaining detailed documentation and ensuring all necessary tasks are completed on schedule.

WHAT YOU WILL DO

As a key member of the team, the Event Coordinator will contribute to a variety of event-related responsibilities, including:

Meeting and Event Planning/Design process: where you will proactively support planning efforts alongside fellow Event Coordinators and the VP of Event Marketing. This includes assisting with project timelines and task ownership, gathering historical program data, recommending ideas and enhancements, and delivering consultative customer service. You will help manage stakeholder requirements, design program details to meet participant needs, define success criteria, and determine necessary technology support.
Manage and track expenses for each event, ensuring alignment with established budgets.
Communication responsibilities include responding to phone calls and email correspondence in a timely and professional manner.
Pre/During/Post Event tasks may include, but are not limited to: creating and managing budgets; overseeing attendee registration; coordinating food and beverage services; organizing entertainment and social activities; ordering signage and displays; coordinating A/V needs; and managing printing, shipping, and onsite logistics.
Post-event follow up includes the collection and review of event surveys, invoice reconciliation, expense allocation, and processing of final payments.
WHAT YOU WILL BRING

1 - 3 years experience in Marketing/Event coordinator role
Prior administrative and/or customer service experience
Proficient with the Event Management System and registration tool used to manage registration and event logistics
Undergraduate degree in marketing, events, or a related field
Good understanding of events management
Proficient with MS Office, including Word, Excel, Outlook and PowerPoint
Strong customer-service orientation with strong communication skills both written and verbal
Excellent organizational skills with high attention to detail and accuracy
Self-starter with the ability to take ownership of projects, as well as multi-tasking multiple concurrent events and tasks
Positive, outgoing team player with the ability to liaise with clients, sales and other business units.
Bilingual (English/French) considered a strong asset
Ability to work in a team environment.
Must be able to problem solve and come up with solutions to issues and ensure stakeholders’ needs are met.
Ability to analyze root causes of problems in a systematic approach and develop new ideas to improve.
WORKING CONDITIONS

Fast-paced office environment
Travel will be required. Willing to travel for a few days or a period of time for offsite events.
Working outside of office hours is required as some events are not held during regular work hours

CI Financial is an independent company offering global wealth management and asset management advisory services through diverse financial services firms. Since 1965, we have consistently anticipated and responded to the changing needs of investors. We are driven by a commitment to provide individuals and institutions with the highest-quality investments and advice.

Our commitment to the highest levels of performance means that whatever their position, CI employees must be comfortable in a fast-paced environment that will stretch them to tap into their highest potential. Employees with a healthy dose of ambition, a desire to commit to a curious mindset for continuous learning, and a willingness to go the extra mile thrive at CI.

WHAT WE OFFER
Modern HQ location within walking distance from Union Station
Training Reimbursement
Paid Professional Designations
Employee Savings Plan (ESP)
Corporate Discount Program
Enhanced Group Benefits
Parental Leave Top–Up Program
Fitness Membership Discounts
Paid Volunteer Day

We are focused on building a diverse and inclusive workforce. If you are excited about this role and are not confident you meet all the qualification requirements, we encourage you to apply to investigate the opportunity further.

Please submit your resume in confidence by clicking “Apply”. Only qualified candidates selected for an interview will be contacted. CI Financial Corp. and all of our affiliates (“CI”) are committed to fair and accessible employment practices and provide reasonable accommodations for persons with disabilities. If you require accommodations in order to apply for any job opportunities, require this posting in an additional format, or require accommodation at any stage of the recruitment process please contact us at accessible.recruitment@ci.com, or call 416-364-1145 ext. 4747. Read more