Administrative Clerk

What We Do.

Smart Biggar is Canada's largest firm practicing exclusively in intellectual property (IP) and technology law, with offices in Ottawa, Toronto, the Waterloo Region, Montreal, Vancouver and Calgary. We have been leaders in intellectual property and technology law for over 125 years. We are regularly recognized as Canada’s top IP and technology firm.

We are part of the IPH Group, a network of member firms working throughout ten IP jurisdictions, with clients in more than 25 countries. IPH member firms employ a highly skilled multidisciplinary team of over 1,200 people in Australia, Canada, China, Hong Kong SAR, Indonesia, Malaysia, New Zealand, Philippines, Singapore and Thailand. IPH supports a diverse client base of Fortune Global 500 companies, multinationals, public sector research organizations, SMEs and professional services firms worldwide.

We are passionate about what we do and what we can achieve. The IPH Group is committed to promoting and maintaining a workplace culture of shared respect across companies to enable us all to feel valued and be the best we can be.

The Opportunity.

Smart Biggar is currently looking for bilingual Administrative Clerks to join our Montreal office. In these roles, you will support various internal teams and support their day-to-day workflow.

This role is ideal for someone who is organized, detail-oriented, and comfortable working in a fast-paced, professional environment.

Responsibilities.
Provide general administrative support to office staff and internal departments
Assist with the preparation and formatting of documents
Maintain electronic filing systems, ensuring accuracy and organization
Enter, update, and track internal data and documentation
Coordinate meetings, schedules, and document distribution
Interact professionally with agents, lawyers, and other team members
Handle sensitive and confidential client information with discretion
Other duties may be assigned or amended as required
Qualifications, competencies, and experience.

Diploma in administration, business, or a related field, or a combination of relevant work experience and education
Prior experience in an administrative/office role would be considered an asset
Fully bilingual in English and French (spoken and written)
Proficient in MS Word and Outlook
Demonstrated ability to learn new software and technology quickly
Ability to work independently and as part of a team
Ability to multi-task and work in a fast-paced, high-volume environment
Strong attention to detail
Strong time management, organization, and prioritization skills
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Smart Biggar offers a comprehensive total rewards package including:
A competitive compensation structure based on transparency, clarity and fairness;
A flexible benefits program;
Personal days to help balance personal and professional commitments;
Employee referral program.
Smart Biggar is a proud member of the Law Firm Diversity and Inclusion Network (LFDIN), working to promote diversity and encourage a culture of inclusion in our Firm and the broader legal profession.
We welcome applications from all qualified individuals. Accommodations are available on request for candidates taking part in all aspects of the selection process.
We thank all applicants in advance for their interest; however, only those candidates selected for an interview will be contacted.
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