Administrative Assistant - Smart Hospital Project (Research Institute)

Job description
Do you want to work for a world-renowned research institute that pushes the boundaries of biomedical science and health research? Right here in Montreal! At the Research Institute of the McGill University Health Centre (RI-MUHC), you can be part of an organization focused on scientific discovery and innovation in patient-centered medicine. Join us today and make a difference!

Job Description

RESEARCH INSTITUTE OF THE MUHC

The Research Institute of the McGill University Health Centre (RI-MUHC) is a world-renowned biomedical and hospital research centre. Located in Montreal, Quebec, the Institute is the research arm of the McGill University Health Centre (MUHC) affiliated with the Faculty of Medicine at McGill University. The RI-MUHC is supported in part by the Fonds de recherche du Québec - Santé (FRQS).

Position Summary

The Smart Hospital Project, is seeking a highly organized and proactive administrative assistant to join our team on a maternity leave replacement contract. In this role, you will be responsible for coordinating meetings and travel, managing documentation, assisting with event planning, and supporting day-to-day project operations. This position is ideal for someone who enjoys working in a dynamic research environment and is passionate about contributing to healthcare innovation.

Our project combines wireless technology, smart dashboards, and machine learning to improve neonatal care—putting families and patients at the center of our priorities.

General Duties
• Manages the agenda and appointments,
• Receives and screens telephone calls, takes messages, responds to inquiries,
• Prioritizes incoming correspondence,
• Receives and responds to emails,
• Composes, types, translates and edits documents,
• Organizes and coordinates meetings, takes, transcribes and distributes minutes with relevant documentation,
• Books conference rooms and audiovisual equipment and assists with preparation of presentations,
• Prepares web content such as forms, communications, reports and other documents to be posted on the organization’s Web portal,
• Performs other office duties as assigned.

Website of the organization

https://rimuhc.ca/en

Education / Experience

Education: Diploma of College Studies (DEC)

Field Of Study

DEC in Office Systems Technology or related field

Work Experience: One (1) to two (2) years

Required Skills
• Excellent communication and interpersonal skills,
• Ability to work independently or with teams with minimum supervision,
• Exhibits strong interpersonal and organizational skills,
• Ability to take initiative, work under pressure, manage multiple projects and priorities,
• High level of analytical skills and attention to detail,
• Ability to draft communications and correspondence in French and English,
• Excellent verbal and written communication skills in French and English,
• Excellent knowledge of computer applications such as Outlook, Word, Excel, Access and Power Point.

Additional information

Status: Temporary, full time (35-hour workweek)

Pay Scale: Commensurate with education and experience. $41,550.60 - $62,353.20/year.

Work Shift: Monday to Friday 9:00am to 5:00pm

Work Site: 2155 Guy Street
• **If you wish to include a cover letter, please attach it with your resume in one PDF document. ***

Why work with us?
• 4-week vacation, 5th week after 5 years,
• Bank of 12 paid days (personal days and days for sickness or family obligations),
• 13 paid statutory holidays,
• Modular group insurance plan (including gender affirmation coverage),
• Telemedicine,
• RREGOP (defined benefit government pension plan),
• Training and professional development opportunities,
• Child Care Centres,
• Corporate Discounts (OPUS + Perkopolis),
• Competitive monthly parking rate,
• Employee Assistance Program,
• Recognition Program,
• Flex work options and much more!

https://rimuhc.ca/careers

To learn more about our benefits, please visit http://rimuhc.ca/en/compensation-and-benefits

THIS IS NOT A HOSPITAL POSITION.

Equal Opportunity Employment Program

The Research Institute of the McGill University Health Centre hires on the basis of merit and is strongly committed to equity, diversity and inclusion within its community. We welcome applications from all qualified candidates who self-identify as members of racialized groups/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and 2SLGBTQIA+ persons. We also welcome candidates with the skills and knowledge to productively engage with diverse communities. Persons with disabilities who anticipate needing accommodations for any part of the application process may confidentially contact, research.talent@muhc.mcgill.ca Read more