Transportation Admin Coordinator

Location
170 The West Mall, Etobicoke, ON
 
Benefits
Pulled from the full job description
Employee assistance program
Flexible schedule
 
Full job description
Position Title: Transportation Admin Coordinator
Requisition ID: 42674
Career Group (ADSP): Distribution Center
Division: Logistics and Distribution (801+0524)
Department: Logistics and Distribution
Work Location: METRO ON - 1+0 THE WEST MALL (#A-WM2)
Province: Canada : Ontario
Position Type: Permanent

Joining our team has its advantages:

Flexible working hours to promote work/life balance
Flexible group insurance plan from day one
Very competitive pension plan
Generous vacation policy
Weekly pay
Employee and family assistance program
Free parking
Professional development opportunities
Several EDI programs and initiatives
EV charging stations

SUMMARY:
This role is responsible for providing administrative support by collecting, recording, and organizing all non-EDI (Electronic Data Interchange) transportation-related invoices for tracking, processing, and payment. The individual in this position will serve as a liaison with planners to reconcile discrepancies related to carrier EDI invoices and must be able to communicate clearly and professionally across teams and with external partners.
Strong verbal and written communication skills are essential, as this role requires regular interaction with internal departments and vendors to ensure timely and accurate resolution of invoice issues.
Additionally, the role is tasked with developing and implementing processes to improve the handling of non-EDI vendor invoices, with the goal of converting them to automated match-and-pay systems. A high level of organization, attention to detail, and a proactive approach to process improvement are key to success in this position.

SPECIFIC RESPONSIBILITIES:
Reports directly to the Manager Inbound and Transportation Planning
Audits and processes invoices from both Blue Yonder and manual systems for payment
Reconciles vendor statements and manages all vendor payment inquiries
Processes carrier fleet damage chargebacks
Logs, manages, and reports on all transportation-related invoices
Maintains, updates, and oversees the full purchase order confirmation and invoice process for the Transportation department
Ensures accurate coding of all invoices to appropriate general ledger account Logs, maintains, and enters weekly department payroll
Creates and prepares presentations as required
Provides general administrative support to the department
Maintains up-to-date and accurate fleet filing systems
Communicates effectively with internal staff and external vendors
Monitors and tracks all transportation expenditures
Handles incoming and outgoing mail and courier deliveries as needed

QUALIFICATIONS:
Strong data entry skills with a high level of accuracy and attention to detail
Proficiency in Microsoft Office Suite, with intermediate-level skills in Excel
1–3 years of experience in administrative support and invoice processing
Post-secondary education (college or university) in a related field
Excellent oral and written communication skills, with strong interpersonal abilities
Bilingualism in English and French is considered an asset

**This role requires being in the office 5 days a week**


The responsibilities and relationships assigned to this role may change as is necessary to achieve Metro's business objectives.
METRO is committed to providing an inclusive work environment that reflects the communities we serve. The company values, respects and relies on the diversity of backgrounds, experiences, and points of view because it allows us to innovate, make better decisions and better understand our customers. We will consider qualified applications from all walks of life to build the best team.
We encourage you to let us know if your current condition requires accommodation in the recruitment process so that we can accommodate you.
Please note that we will only contact those whose applications are selected.
We respectfully request that agencies do not contact us or send us unsolicited applications. Read more