Site Administrative Assistant

Requisition ID :1785 Location :Mumbai, IN Shift :Full-Time Kind of contract :Open Ended Contract Mission
As Site Administrative Assistant, you are responsible for the overall office management and act as the contact person between Headquarters and site. You perform a variety of administrative functions including general administration, logistics support, accounting, travel arrangements, supporting local Proton Therapy site.
Challenges we trust you with
General administrative tasks including
- Coordinating meetings
- Taking incoming calls and providing information to callers
- Incoming and outgoing correspondence
- Composing memos and generating reports
- Organizing business related travel itineraries to and from the site, plan hotel stays, taxis and car pool management
- Providing HR support (tracking vacation iLouvain-la-Neuveess, coordination with payroll)
Logistics support
- Tracking the receipt and shipping of all spare parts for the site
- Coordinating delivery and shipping of equipment and parts with other sites
- Following up on the ordering, shipping and warehousing of all parts and materials to support operations
Accounting support :
- Managing site purchasing accounts (vendors, subcontractors, etc.)
- Monitoring and recording petty cash and site financial account usage
- Preparing and monitoring invoices and expense reports
What we value
You have :
- A Bachelor degree or equivalent by experience
- Minimum 3 years’ experience as Administrative Assistant or Office Manager in an international environment
- An experience in HR or accountancy administration is an asset
- Strong knowledge of MS Office whereas knowledge of SAP is an asset
- Strong written and verbal communication skills in English
Life at IBA
Diversity is fundamental to our culture. We value the uniqueness of individuals and the different perspectives and talents they bring to IBA. We learn from and respect the cultures in which we work, promote diversity within our workforce, and have an inclusive environment that helps each and every one of us to fully contribute to IBA’s success.
The identity of IBA is characterized by a group of colleagues driven by motivation, curiosity, creativity, the desire to learn on a daily basis, by technical challenges and above all by a highly developed team and family spirit that makes the daily life smoother and more enjoyable!
By joining a team of about 40 nationalities and working on more than 45 different sites on 3 continents, IBA offers you the opportunity of a meaningful career with a direct impact in the fight against cancer.
We are driven by :
- Innovating in a cutting-edge technology environment
- Developing professional and personal skills by learning on the Job; by participating in challenging projects; top class courses
- Evolving in a friendly culture environment based upon solid values (dare - share - care - be fair)
- Acting autonomously and belonging to motivated teams with good work-life balance
- Contributing to a company where sustainability, safety and well-being are key to our success
If you are passionate, cause-driven, you can make this quest yours by joining our dedicated colleagues and give your career a new meaning.
Proton Therapy
Proton Therapy - a more targeted treatment
Proton Therapy is considered the most advanced currently available therapy and a valuable treatment modality for thousands of adults and children who are diagnosed with cancer. Proton Therapy aims to destroy cancer cells by delivering proton beams to a target tumor. Protons release their energy within the tumor target area while limiting the radiation to the surrounding healthy tissues.
Proton Therapy Achievements
More than 60 proton therapy centers worldwide more than 100 000 patients treated by IBA proton therapy customers.
IBA Proton Therapy website. Read more