Secretary Divisional

Full job description
Divisional Secretaries

Supportive team culture with a focus on inclusion, safety and work life balance

Interesting and varied supporting general managers for dynamic and technical divisions.

Perth Based – Monday to Friday

About the role

We are looking for Divisional Secretaries to join Rio Tinto Iron Ore. This is an exciting opportunity to support a high-performing teams supporting current operations and enabling the company’s future.

You will act as a representative and ambassador for the company working with the highest level of professionalism and discretion, building strong relationships with an in-depth knowledge of our organisation, its processes, and systems.

Reporting to the General Manager, you will:

Provide administration support to the division’s leadership team

Provide calendar management for the General Manager

Book travel and preparing itineraries for site and international trips.

Organise meetings, events, workshops conferences including divisional team days, service awards, end of year events, and any other required activities.

Manage Reward Recognition process for the division.

Raise purchase orders and processing invoices for payment and manage credit card expense reports.

Work closely and effectively with business advisors and other administrative staff within RTIO to ensure efficient and effective operation and collaboration within the division and the wider business.

About you

To succeed in the role, you will have:

Demonstrated experience in a similar support role.

High level of discretion, dealing with confidential and sensitive information

Positive attitude with a willingness to make a difference and build team culture.

The ability to prioritise, multi-task, have a flexible working approach and work unsupervised.

Advanced MS Office skills, MS Outlook, Work and MS PowerPoint.

Excellent written and verbal communication skills.

Very strong attention to detail.

What we offer

Be recognised for your contribution, you’re thinking and your hard work, and go home knowing you’ve helped the world progress.

A work environment where safety is always the number one priority

A permanent position working directly for Rio Tinto

A competitive base salary reflective of your skills and experience with annual incentive bonus

Comprehensive medical benefits including subsidised private health insurance for employees and immediate family

Attractive share ownership plan

Company provided insurance cover

Extensive salary sacrifice salary packaging options

Career development education assistance to further your technical or leadership ambitions

Ongoing access to family-friendly health and medical wellbeing support

Leave for all of life’s reasons (vacation/annual, paid parental, sick leave, cultural leave)

To better suit different family needs, our paid parental leave approach gives all parents the option to take 18 weeks of paid leave after a new child arrives – at a time that suits them

Exclusive employee discounts including hotel stays, banking, accommodation, cars, retail and more.

Where you’ll be working

This role is based in Perth, at our head office in Central Park, and working Monday to Friday.

In the Pilbara region of Western Australia, we own a world-class, integrated network of 17 mines, four independent port terminals, a rail network spanning nearly 2,000 kilometres and related infrastructure – all designed to respond rapidly to changes in demand. We are one of the world’s leading producers and exporters of iron ore.

Applications close on 13 May 2025 (Rio Tinto reserves the right to remove advertised roles prior to this date)

About Rio Tinto

Rio Tinto is a leading global mining and materials company. We operate in 35 countries where we produce iron ore, copper, aluminium, critical minerals, and other materials needed for the global energy transition and for people, communities, and nations to thrive.

We have been mining for 150 years and operate with knowledge built up across generations and continents. Our purpose is finding better ways to provide the materials the world needs – striving for innovation and continuous improvement to produce materials with low emissions and to the right environmental, social and governance standards. But we can’t do it on our own, so we’re focused on creating partnerships to solve problems, create win-win situations and meet opportunities.

Every Voice Matters

At Rio Tinto, we particularly welcome and encourage applications from Aboriginal and Torres Strait Islander people, women, the LGBTI+ community, mature workers, people with disabilities and people from different cultural backgrounds.

We are committed to an inclusive environment where people feel comfortable to be themselves. We want our people to feel that all voices are heard, all cultures respected and that a variety of perspectives are not only welcome – they are essential to our success. We treat each other fairly and with dignity regardless of race, gender, nationality, ethnic origin, religion, age, sexual orientation or anything else that makes us different. Read more