Verified Job
Real Estate
Real Estate Sales Administrator- job post Mosaic Forest Management Corporation
Real Estate
#801540
Remote / WFH
Mosaic Forest Management Corporation
Job Description
Full job description
Explore A Career At Mosaic
Mosaic is a diversified, 100% Canadian-owned land solutions company focused on long-term value creation from private forest lands and public forest tenures. Through an integrated, multi-use approach, Mosaic manages its land base across sustainable forestry, renewable energy, watershed services, recreation, real estate and carbon programs, bringing together innovation and stewardship to strengthen economic performance and environmental resilience. By aligning these complementary uses within a single land portfolio, Mosaic builds lasting value while helping shape the future of sustainable land management. Learn more at MosaicForests.com.
The Opportunity
Mosaic is seeking a Real Estate Sales Administrator to work out of our Nanaimo office on Vancouver Island, British Columbia.
The Role
Reporting to the Manager, Real Estate Sales, the Real Estate Sales Administrator will support the coordination and administration of real estate transactions, and sales activities across Mosaic’s diverse portfolio of land. The role is responsible for maintaining accurate sales records, coordinating transaction documentation, and supporting day‑to‑day sales and marketing activities in collaboration with the Real Estate, Legal, and Finance teams. Specific responsibilities include but are not limited to:
Providing administrative support to the Real Estate team, including preparing and administering contracts, licences, road use and third-party access agreements in coordination with Legal Services, and preparing property listing materials, sales documentation, correspondence, reports, and presentations;
Coordinating the preparation and execution of purchase and sale agreements, offer documentation, and related transaction materials in conjunction with Legal Services as required;
Supporting the management of active listings and transactions, including coordinating with buyers and brokers, and tracking transaction milestones and deadlines;
Administering contracts involving deposits, commissions, and closing adjustments, preparing invoices, monitoring payments, and ensuring compliance with contractual obligations;
Managing documentation, listings, and records related to residential, commercial, recreational, and industrial land sales across Mosaic’s property portfolio;
Maintaining accurate and current sales and property records within Mosaic’s management systems, including LRM, Laserfiche, and SharePoint, and generating reports for internal and external stakeholders; and
Responding to internal and external inquiries related to sales matters, as well as liaising with real estate brokers, government agencies, and third parties as needed.
What We’re Seeking:
A minimum of 2 years’ experience in real estate
Explore A Career At Mosaic
Mosaic is a diversified, 100% Canadian-owned land solutions company focused on long-term value creation from private forest lands and public forest tenures. Through an integrated, multi-use approach, Mosaic manages its land base across sustainable forestry, renewable energy, watershed services, recreation, real estate and carbon programs, bringing together innovation and stewardship to strengthen economic performance and environmental resilience. By aligning these complementary uses within a single land portfolio, Mosaic builds lasting value while helping shape the future of sustainable land management. Learn more at MosaicForests.com.
The Opportunity
Mosaic is seeking a Real Estate Sales Administrator to work out of our Nanaimo office on Vancouver Island, British Columbia.
The Role
Reporting to the Manager, Real Estate Sales, the Real Estate Sales Administrator will support the coordination and administration of real estate transactions, and sales activities across Mosaic’s diverse portfolio of land. The role is responsible for maintaining accurate sales records, coordinating transaction documentation, and supporting day‑to‑day sales and marketing activities in collaboration with the Real Estate, Legal, and Finance teams. Specific responsibilities include but are not limited to:
Providing administrative support to the Real Estate team, including preparing and administering contracts, licences, road use and third-party access agreements in coordination with Legal Services, and preparing property listing materials, sales documentation, correspondence, reports, and presentations;
Coordinating the preparation and execution of purchase and sale agreements, offer documentation, and related transaction materials in conjunction with Legal Services as required;
Supporting the management of active listings and transactions, including coordinating with buyers and brokers, and tracking transaction milestones and deadlines;
Administering contracts involving deposits, commissions, and closing adjustments, preparing invoices, monitoring payments, and ensuring compliance with contractual obligations;
Managing documentation, listings, and records related to residential, commercial, recreational, and industrial land sales across Mosaic’s property portfolio;
Maintaining accurate and current sales and property records within Mosaic’s management systems, including LRM, Laserfiche, and SharePoint, and generating reports for internal and external stakeholders; and
Responding to internal and external inquiries related to sales matters, as well as liaising with real estate brokers, government agencies, and third parties as needed.
What We’re Seeking:
A minimum of 2 years’ experience in real estate
