Verified Job
Real Estate
Real Estate Administrative Assistant (Experienced Only)
Real Estate
#745265
Remote / WFH
RE/MAX
Job Description
Location: North York (Sheppard & Bathurst)
Job Type: Full-Time, Permanent
Schedule: Monday to Friday, 9:00 a.m. – 5:00 p.m. (occasional evenings and weekends required)
Work Location: In Person
Compensation: $24.00–$28.00 per hour + performance bonus (based on experience)
Experienced Real Estate Administrators Only
We are seeking an experienced Real Estate Administrative Assistant to support a top-producing Broker with over 29 years of success in the real estate industry.
This is not an entry-level position. Applicants without recent real estate administrative experience will not be considered.
The successful candidate must be able to step into the role with minimal training and be confident working in a fast-paced real estate environment.
What You'll Be Doing
Manage the Broker's calendar and daily administrative operations
Prepare listing and transaction documents using WebForms and TransactionDesk
Upload and maintain listings in REALM and MLS systems
Coordinate listing launches, including photographers, stagers, inspectors, and other vendors
Schedule appointments, showings, and client meetings
Respond to client inquiries and maintain professional communication
Track transactions from listing through closing, ensuring all paperwork is complete and compliant
Maintain CRM/client databases and organized digital files
Provide exceptional administrative support while managing multiple priorities
Required Qualifications
Please do not apply unless you meet ALL of the following requirements:
Minimum 2 years of recent Real Estate Administrative experience in Ontario
Hands-on experience with WebForms, TransactionDesk, and REALM
Strong understanding of the Ontario real estate transaction process from listing to closing
Excellent written and verbal English communication skills
Strong organizational and time management skills
Advanced computer skills, including Microsoft Word, Excel, Adobe Acrobat, and Outlook
Ability to work independently with minimal supervision
Professional, detail-oriented, and client-focused
Ability to prioritize multiple deadlines in a high-volume environment
Flexibility to occasionally work evenings or weekends when required
Preferred Qualifications
Experience supporting a high-producing Realtor or Broker
Experience using CRM systems and digital transaction management software
Strong problem-solving skills and the ability to anticipate the Broker's needs
Please note: Only applicants with direct real estate administrative experience who meet the required qualifications will be contacted for an interview.
Job Types: Full-time, Permanent
Pay: $24.00-$28.00 per hour
Application question(s):
How many years of REALM experience do you have?
How many years of Webforms experience do you have?
Are you a licensed real estate agent?
Do you have access to your own vehicle?
Work Location: In person
Job Type: Full-Time, Permanent
Schedule: Monday to Friday, 9:00 a.m. – 5:00 p.m. (occasional evenings and weekends required)
Work Location: In Person
Compensation: $24.00–$28.00 per hour + performance bonus (based on experience)
Experienced Real Estate Administrators Only
We are seeking an experienced Real Estate Administrative Assistant to support a top-producing Broker with over 29 years of success in the real estate industry.
This is not an entry-level position. Applicants without recent real estate administrative experience will not be considered.
The successful candidate must be able to step into the role with minimal training and be confident working in a fast-paced real estate environment.
What You'll Be Doing
Manage the Broker's calendar and daily administrative operations
Prepare listing and transaction documents using WebForms and TransactionDesk
Upload and maintain listings in REALM and MLS systems
Coordinate listing launches, including photographers, stagers, inspectors, and other vendors
Schedule appointments, showings, and client meetings
Respond to client inquiries and maintain professional communication
Track transactions from listing through closing, ensuring all paperwork is complete and compliant
Maintain CRM/client databases and organized digital files
Provide exceptional administrative support while managing multiple priorities
Required Qualifications
Please do not apply unless you meet ALL of the following requirements:
Minimum 2 years of recent Real Estate Administrative experience in Ontario
Hands-on experience with WebForms, TransactionDesk, and REALM
Strong understanding of the Ontario real estate transaction process from listing to closing
Excellent written and verbal English communication skills
Strong organizational and time management skills
Advanced computer skills, including Microsoft Word, Excel, Adobe Acrobat, and Outlook
Ability to work independently with minimal supervision
Professional, detail-oriented, and client-focused
Ability to prioritize multiple deadlines in a high-volume environment
Flexibility to occasionally work evenings or weekends when required
Preferred Qualifications
Experience supporting a high-producing Realtor or Broker
Experience using CRM systems and digital transaction management software
Strong problem-solving skills and the ability to anticipate the Broker's needs
Please note: Only applicants with direct real estate administrative experience who meet the required qualifications will be contacted for an interview.
Job Types: Full-time, Permanent
Pay: $24.00-$28.00 per hour
Application question(s):
How many years of REALM experience do you have?
How many years of Webforms experience do you have?
Are you a licensed real estate agent?
Do you have access to your own vehicle?
Work Location: In person
