[QTA-165] - Executive Administrator

We are excited to announce an opening for Executive Assistant. Please find below the details of the role and its responsibilities.

Skills Required:
Office Administration, Office Management

Experience Range:
4 - 6 years

Job Description:

Job Title:
Executive Assistant

Location:
Marathahalli, Bangalore

Reports To:
Site Lead

Job Purpose:

The Office Administrator is responsible for ensuring the smooth running of the office environment and providing administrative support to various departments. This role plays a crucial part in maintaining office operations efficiently and effectively.

Key Responsibilities:

Administrative Support:

- Manage incoming and outgoing correspondence (calls, emails).
- Organize and schedule meetings, appointments and travel arrangements.
- Prepare agendas, ability to manager Calendars for Senior Leadership and take minutes during meetings.
- Good Excel and PPT skills.
- Assist in the preparation of reports, presentations, and data analysis for global stakeholders.
- Self driven and high energy, to be creative in planning, executing and driving team engagement activities.
- Good organising skills, ability to do Calendar Management.
- Closer to office space as the role needs to be in office 4 days minimum.

Communication and Coordination:

- Act as a point of contact for internal and external stakeholders.
- Good Social skills to collaborate and influence team members and stakeholders within and outside the organization.

Financial and Budget Support:

- Monitor office budget and expenses, reporting any variances.

Skills and Qualifications:

- Proven experience as an Office Administrator, Office Assistant, or similar role.
- Proficiency in MS Office (MS Excel MS Outlook and MS Powerpoint in particular).
- Excellent organizational and time management skills.
- Strong written and verbal communication abilities.
- Attention to detail and problem-solving skills.

Personal Attributes:

- Ability to prioritize tasks and multi task and a self starter.
- Professional demeanor and interpersonal skills.
- Discretion and confidentiality.
- Adaptability and willingness to learn.
- Proactive and self-motivated.

Working Conditions:

- Typical IT office environment with regular hours (10am - 7pm);
occasional flexibility may be required.

Additional Notes:
This job description is intended to convey information essential to understanding the scope of the position and is not an exhaustive list of skills, efforts, duties, responsibilities, or working conditions associated with it. Read more