Verified Job
Accounting - Finance
Property Legal Assistant
Accounting - Finance
#618560
Remote / WFH
Job Description
Full job description
About us:
At Colin Biggers & Paisley, we’re here to make a difference. We are a unique legal practice and we believe in what we do. This applies to the solutions we create for our clients, the contribution we make to our communities and the careers we build for our people.
We are lawyers of choice in the construction, property and insurance industries and maintain a strong presence in the areas of employment and safety, banking and finance, corporate and commercial and litigation and dispute resolution.
Our values of balance, respect, loyalty and integrity underpin everything we do. Our culture focuses on excellence without losing sight of work-life balance. We are committed to supporting the health, safety and wellbeing of our people.
We continually invest in our people, including learning and development opportunities and offer a formal mentoring program. We also offer other benefits such as health and fitness perks, rewards and recognition, complimentary massages and professional memberships.
We don’t just recognise our role as a corporate citizen, we put words into actions. The Colin Biggers & Paisley Foundation brings together our entire community offering and is comprised of three streams - pro bono legal services, volunteering and charitable contributions. To ensure maximum impact, the core strategy of our Foundation is to promote and protect the rights of women and children and Aboriginal and Torres Strait Islander peoples.
About the role:
Opportunity for a legal assistant to join our Property group in our Brisbane Office. Responsibilities include:
Provide high level of secretarial and administration support to allocated teams as required
Develop excellent working relationships with external and internal clients
Maintain a high level of professionalism and service excellence at all times
Work in a timely and effective manner to ensure all tasks are promptly followed through to completion
Answer all phone calls promptly, take accurate messages and pass messages on to the relevant person immediately
Manage authors' calendars ensuring they are attending meetings and appointments and update our CRM software, InterAction, where appropriate including helping ensure they are prepared for attendance at those meetings
Work on lengthy documents applying the Colin Biggers & Paisley (CBP) Style Guide
Produce standard practice correspondence including legal documents
Use CBP's document management system (iManage) to accurately save and retrieve all documents and emails including proper use of versions and CBP's document naming protocols
Use DocuSign when required
Lodging documents with Titles Queensland
Destruction of documents with Titles Queensland
Accurately collate and photocopy required attachments to letters or documents
Ensure electronic and physical filing is undertaken on a daily basis for all authors
Open and close matters within 24 hours of receiving instructions ensuring you adhere to CBP's relevant policy and including where necessary creating the physical file
Book travel and accommodation when required, in accordance with CBP travel protocols
Enter authors' timesheets daily and follow up if daily timesheet is not received (ensuring everything is posted before end of month or other billing)
Prepare finance reports in relation to clients and matters as required
Prepare bills, editing time entries and attaching creditors tax invoices including meeting any relevant client service standards and requirements of retainers
Where required upload bills to third party electronic billing systems and perform bill status enquiries in these systems
Perform matter enquiries and be able to update authors on fee and disbursement WIP and invoice paid statuses
Prepare cost agreements for all new matters where required and file digitally within ***** 3E; prepare updated costs agreements on a yearly basis for continuing clients
Generate trust statements on a yearly basis to send to clients
Maintain authors expenses through Zeno, ensuring that the appropriate entries are entered and process in a timely basis and in line with CBP policy
Maintain contact and marketing information using InterAction
Work efficiently and proactively to ensure you assist your allocated authors to maintain an organised practice
Assist other legal assistances within the practice group as your workload allows
Other tasks that may arise from time to time as requested by your direct supervisor(s) or a Human Resources representative
About us:
At Colin Biggers & Paisley, we’re here to make a difference. We are a unique legal practice and we believe in what we do. This applies to the solutions we create for our clients, the contribution we make to our communities and the careers we build for our people.
We are lawyers of choice in the construction, property and insurance industries and maintain a strong presence in the areas of employment and safety, banking and finance, corporate and commercial and litigation and dispute resolution.
Our values of balance, respect, loyalty and integrity underpin everything we do. Our culture focuses on excellence without losing sight of work-life balance. We are committed to supporting the health, safety and wellbeing of our people.
We continually invest in our people, including learning and development opportunities and offer a formal mentoring program. We also offer other benefits such as health and fitness perks, rewards and recognition, complimentary massages and professional memberships.
We don’t just recognise our role as a corporate citizen, we put words into actions. The Colin Biggers & Paisley Foundation brings together our entire community offering and is comprised of three streams - pro bono legal services, volunteering and charitable contributions. To ensure maximum impact, the core strategy of our Foundation is to promote and protect the rights of women and children and Aboriginal and Torres Strait Islander peoples.
About the role:
Opportunity for a legal assistant to join our Property group in our Brisbane Office. Responsibilities include:
Provide high level of secretarial and administration support to allocated teams as required
Develop excellent working relationships with external and internal clients
Maintain a high level of professionalism and service excellence at all times
Work in a timely and effective manner to ensure all tasks are promptly followed through to completion
Answer all phone calls promptly, take accurate messages and pass messages on to the relevant person immediately
Manage authors' calendars ensuring they are attending meetings and appointments and update our CRM software, InterAction, where appropriate including helping ensure they are prepared for attendance at those meetings
Work on lengthy documents applying the Colin Biggers & Paisley (CBP) Style Guide
Produce standard practice correspondence including legal documents
Use CBP's document management system (iManage) to accurately save and retrieve all documents and emails including proper use of versions and CBP's document naming protocols
Use DocuSign when required
Lodging documents with Titles Queensland
Destruction of documents with Titles Queensland
Accurately collate and photocopy required attachments to letters or documents
Ensure electronic and physical filing is undertaken on a daily basis for all authors
Open and close matters within 24 hours of receiving instructions ensuring you adhere to CBP's relevant policy and including where necessary creating the physical file
Book travel and accommodation when required, in accordance with CBP travel protocols
Enter authors' timesheets daily and follow up if daily timesheet is not received (ensuring everything is posted before end of month or other billing)
Prepare finance reports in relation to clients and matters as required
Prepare bills, editing time entries and attaching creditors tax invoices including meeting any relevant client service standards and requirements of retainers
Where required upload bills to third party electronic billing systems and perform bill status enquiries in these systems
Perform matter enquiries and be able to update authors on fee and disbursement WIP and invoice paid statuses
Prepare cost agreements for all new matters where required and file digitally within ***** 3E; prepare updated costs agreements on a yearly basis for continuing clients
Generate trust statements on a yearly basis to send to clients
Maintain authors expenses through Zeno, ensuring that the appropriate entries are entered and process in a timely basis and in line with CBP policy
Maintain contact and marketing information using InterAction
Work efficiently and proactively to ensure you assist your allocated authors to maintain an organised practice
Assist other legal assistances within the practice group as your workload allows
Other tasks that may arise from time to time as requested by your direct supervisor(s) or a Human Resources representative
