Verified Job
Real Estate
Property Lease Administrator (Commercial & residential)- job post Woodcity Realty
Real Estate
#801538
Remote / WFH
Woodcity Realty
Job Description
Full job description
We are in the business of owning, managing, and developing properties in Toronto.
The Property Lease Administrator is responsible for managing the financial and administrative functions related to property management. This role focuses on maintaining accurate records of tenant accounts, ensuring timely collections, supporting lease administration, and contributing to the smooth operation of the property portfolio.
RESPONSIBILITIES:
Accounts Receivable Management:
Process and record tenant and owner payments, including rent, condominium
maintenance fees, utilities, and other charges.
Monitor and manage aging accounts, ensuring timely follow-ups on overdue payments.
Prepare and send out rent statements, reminders, and notices for outstanding balances.
Reconcile tenant and/or owner accounts and resolve discrepancies efficiently.
Generate and distribute monthly accounts receivable reports for management review.
Property Administration:
Support lease administration by maintaining accurate tenant records, lease agreements, and critical dates (e.g., rent escalations and renewals).
Assist with preparing and issuing tenant and owner communications, including notices, memos, and updates.
Coordinate property inspections, maintenance requests, and vendor services in collaboration with the property management team.
Ensure compliance with property management policies, procedures, and legal requirements.
Financial Reporting and Support:
Collaborate with accounting teams to ensure accurate property financials.
Assist in preparing budgets, forecasts, and financial summaries for properties.
Prepare documentation for audits related to accounts receivable and property operations.
Customer Relations:
Respond promptly to tenant inquiries and concerns regarding billing and property matters.
Foster positive relationships with tenants, purchasers, vendors, and other stakeholders.
QUALIFICATIONS:
Education and Experience:
We are in the business of owning, managing, and developing properties in Toronto.
The Property Lease Administrator is responsible for managing the financial and administrative functions related to property management. This role focuses on maintaining accurate records of tenant accounts, ensuring timely collections, supporting lease administration, and contributing to the smooth operation of the property portfolio.
RESPONSIBILITIES:
Accounts Receivable Management:
Process and record tenant and owner payments, including rent, condominium
maintenance fees, utilities, and other charges.
Monitor and manage aging accounts, ensuring timely follow-ups on overdue payments.
Prepare and send out rent statements, reminders, and notices for outstanding balances.
Reconcile tenant and/or owner accounts and resolve discrepancies efficiently.
Generate and distribute monthly accounts receivable reports for management review.
Property Administration:
Support lease administration by maintaining accurate tenant records, lease agreements, and critical dates (e.g., rent escalations and renewals).
Assist with preparing and issuing tenant and owner communications, including notices, memos, and updates.
Coordinate property inspections, maintenance requests, and vendor services in collaboration with the property management team.
Ensure compliance with property management policies, procedures, and legal requirements.
Financial Reporting and Support:
Collaborate with accounting teams to ensure accurate property financials.
Assist in preparing budgets, forecasts, and financial summaries for properties.
Prepare documentation for audits related to accounts receivable and property operations.
Customer Relations:
Respond promptly to tenant inquiries and concerns regarding billing and property matters.
Foster positive relationships with tenants, purchasers, vendors, and other stakeholders.
QUALIFICATIONS:
Education and Experience:
