Verified Job
Real Estate
Property Coordinator- job post Oakwyn Realty
Real Estate
#802765
Remote / WFH
Oakwyn Realty
Job Description
Full job description
Who We Are:
Oakwyn Realty Ltd. is one of BC's largest independently owned real estate brokerages, with branches spanning Metro Vancouver, the Fraser Valley, Vancouver Island, and the Okanagan. Alongside our brokerage business, our property management division manages single-family homes and strata rentals for landlords throughout the Lower Mainland.
Our culture comes down to three things: work hard, stay humble, think positive change. That means straight talk, real accountability, and operations that don't waste anyone's time. As we expand our property management team, we're hiring a full-time Property Coordinator — someone who's comfortable juggling a busy inbox, a ringing phone, and a WhatsApp thread all at once, and who doesn't rattle easily. You'll be embedded with our accounting staff and licensed property managers, keeping the day-to-day running for both tenants and landlords.
What You'll Be Doing:
Show rental properties to prospective tenants and process their applications.
Stay on top of incoming calls, emails, texts, and WhatsApp messages, replying quickly and professionally.
Gather and organize the paperwork needed to onboard new tenants and landlords.
Build and maintain tenant and landlord profiles inside our property management platform.
Draft and issue tenancy notices — rent increases, landlord's notice of sale, and other legislated notices.
Handle incoming mail and property correspondence: sorting, scanning, and digital filing.
Generate invoices, scan signed agreements, and keep lease files organized digitally.
Support move-in, move-out, and annual inspections alongside a licensed property manager.
Keep security deposit returns compliant with the 15-day legislated timeline.
Liaise with vendors and contractors to get repair and maintenance requests actioned.
Book inspections and coordinate scheduling between tenants and the inspection team.
Keep internal trackers current and maintain a reliable key inventory log.
Process tenant one-month notices to vacate and turn the unit around for the next occupant.
Confirm strata move-in and move-out fees are invoiced and collected.
Be available to work weekends — Saturday and Sunday shifts are part of this role.
Who We Are:
Oakwyn Realty Ltd. is one of BC's largest independently owned real estate brokerages, with branches spanning Metro Vancouver, the Fraser Valley, Vancouver Island, and the Okanagan. Alongside our brokerage business, our property management division manages single-family homes and strata rentals for landlords throughout the Lower Mainland.
Our culture comes down to three things: work hard, stay humble, think positive change. That means straight talk, real accountability, and operations that don't waste anyone's time. As we expand our property management team, we're hiring a full-time Property Coordinator — someone who's comfortable juggling a busy inbox, a ringing phone, and a WhatsApp thread all at once, and who doesn't rattle easily. You'll be embedded with our accounting staff and licensed property managers, keeping the day-to-day running for both tenants and landlords.
What You'll Be Doing:
Show rental properties to prospective tenants and process their applications.
Stay on top of incoming calls, emails, texts, and WhatsApp messages, replying quickly and professionally.
Gather and organize the paperwork needed to onboard new tenants and landlords.
Build and maintain tenant and landlord profiles inside our property management platform.
Draft and issue tenancy notices — rent increases, landlord's notice of sale, and other legislated notices.
Handle incoming mail and property correspondence: sorting, scanning, and digital filing.
Generate invoices, scan signed agreements, and keep lease files organized digitally.
Support move-in, move-out, and annual inspections alongside a licensed property manager.
Keep security deposit returns compliant with the 15-day legislated timeline.
Liaise with vendors and contractors to get repair and maintenance requests actioned.
Book inspections and coordinate scheduling between tenants and the inspection team.
Keep internal trackers current and maintain a reliable key inventory log.
Process tenant one-month notices to vacate and turn the unit around for the next occupant.
Confirm strata move-in and move-out fees are invoiced and collected.
Be available to work weekends — Saturday and Sunday shifts are part of this role.
