Personal Assistant|Secretary

Manage Director’s electronic diary, assessing priority of appointments and reallocation
as necessary.
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Manage Director’s travel arrangements (including visas/accommodation).
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Process Director’s correspondence, ensuring that incoming correspondence is dealt
with by the Director/or on behalf of the Director, or other staff as appropriate.
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Maintain Director’s office systems, including data management and filing.
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Maintain records of Director’s contacts.
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Screen calls, enquiries and requests, and deal with them when appropriate.
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Assist Director in researching and following up with action on matters which fall within
the Director’s responsibility – chasing responses, triggering follow-up action.
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Produce documents, briefing papers, reports and presentations for the Director.
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Organise meetings and ensure that Director is well prepared for those meetings,
preparing agendas, pre-meeting briefings and meeting papers.
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Manage arrangements for Trustees’ and Sub-Committee meetings, including
production/distribution of agenda and papers.
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Assist/support Director, Development Manager Communications Manager in
arranging funding partner and other events.
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Meet and greet visitors at all levels of seniority.
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Supervise all Trust incoming/outgoing mail.
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Any other duties as may reasonably be required by the Director. Read more