Verified Job
Clerical - Administrative
Office Administration Executive
Clerical - Administrative
#772432
Remote / WFH
Jaipur Rugs
Job Description
Company: Jaipur Rugs
Designation: Office Administration Executive
Location: Jaipur, Rajasthan
Department: Administration
Employment Type: Full-Time
About Jaipur Rugs
Jaipur Rugs is a global social enterprise that connects rural artisans with international markets through the art of handmade carpets. With a strong commitment to craftsmanship, innovation, and sustainable growth, Jaipur Rugs fosters an inclusive work environment where people are empowered to create meaningful impact.
Position Summary
We are looking for a proactive and organized Office Administration Executive to oversee the day-to-day administrative operations of our Jaipur office. The ideal candidate will ensure smooth office functioning, coordinate with internal departments and external vendors, maintain workplace facilities, and provide administrative support to enhance operational efficiency.
Key Responsibilities
Manage day-to-day office administration and ensure seamless office operations.
Coordinate housekeeping, security, pantry, transport, and facility management services.
Maintain office infrastructure and coordinate repairs and preventive maintenance.
Manage office supplies, stationery, and inventory, ensuring timely procurement.
Coordinate with vendors for administrative services and maintain vendor records.
Process and maintain administrative bills, invoices, and documentation.
Handle courier, postal, and document dispatch activities.
Coordinate travel arrangements, accommodation bookings, and logistics as required.
Ensure meeting rooms are organized and ready for internal and external meetings.
Support onboarding by arranging employee workstations, ID cards, and other administrative requirements.
Assist in organizing company events, employee engagement activities, and meetings.
Maintain records of office assets and ensure proper asset tracking.
Ensure compliance with office safety, cleanliness, and workplace standards.
Collaborate with HR, IT, Finance, and other departments for administrative support.
Perform any other administrative responsibilities assigned by the management.
Qualifications
Bachelor's degree.
5 years of experience in Office Administration, General Administration, or Facility Management.
Experience in a corporate or manufacturing environment will be an added advantage.
Required Skills
Strong organizational and multitasking abilities.
Excellent verbal and written communication skills.
Proficiency in Microsoft Office (Excel, Word, PowerPoint, and Outlook).
Strong coordination and stakeholder management skills.
Good documentation and record-keeping practices.
Problem-solving and decision-making abilities.
Attention to detail and a service-oriented mindset.
Key Competencies
Office Administration & Operations
Canteen & Cafeteria Management
Guest House Management
Vehicle & Fleet Management
Travel & Accommodation Management
Facility & Workplace Management
Office Maintenance & Infrastructure Coordination
Housekeeping & Security Management
Administrative Documentation & Record Management
Event & Meeting Coordination
Cross-functional Coordination
Pay: ₹30,000.00 - ₹40,000.00 per month
Work Location: In person
Designation: Office Administration Executive
Location: Jaipur, Rajasthan
Department: Administration
Employment Type: Full-Time
About Jaipur Rugs
Jaipur Rugs is a global social enterprise that connects rural artisans with international markets through the art of handmade carpets. With a strong commitment to craftsmanship, innovation, and sustainable growth, Jaipur Rugs fosters an inclusive work environment where people are empowered to create meaningful impact.
Position Summary
We are looking for a proactive and organized Office Administration Executive to oversee the day-to-day administrative operations of our Jaipur office. The ideal candidate will ensure smooth office functioning, coordinate with internal departments and external vendors, maintain workplace facilities, and provide administrative support to enhance operational efficiency.
Key Responsibilities
Manage day-to-day office administration and ensure seamless office operations.
Coordinate housekeeping, security, pantry, transport, and facility management services.
Maintain office infrastructure and coordinate repairs and preventive maintenance.
Manage office supplies, stationery, and inventory, ensuring timely procurement.
Coordinate with vendors for administrative services and maintain vendor records.
Process and maintain administrative bills, invoices, and documentation.
Handle courier, postal, and document dispatch activities.
Coordinate travel arrangements, accommodation bookings, and logistics as required.
Ensure meeting rooms are organized and ready for internal and external meetings.
Support onboarding by arranging employee workstations, ID cards, and other administrative requirements.
Assist in organizing company events, employee engagement activities, and meetings.
Maintain records of office assets and ensure proper asset tracking.
Ensure compliance with office safety, cleanliness, and workplace standards.
Collaborate with HR, IT, Finance, and other departments for administrative support.
Perform any other administrative responsibilities assigned by the management.
Qualifications
Bachelor's degree.
5 years of experience in Office Administration, General Administration, or Facility Management.
Experience in a corporate or manufacturing environment will be an added advantage.
Required Skills
Strong organizational and multitasking abilities.
Excellent verbal and written communication skills.
Proficiency in Microsoft Office (Excel, Word, PowerPoint, and Outlook).
Strong coordination and stakeholder management skills.
Good documentation and record-keeping practices.
Problem-solving and decision-making abilities.
Attention to detail and a service-oriented mindset.
Key Competencies
Office Administration & Operations
Canteen & Cafeteria Management
Guest House Management
Vehicle & Fleet Management
Travel & Accommodation Management
Facility & Workplace Management
Office Maintenance & Infrastructure Coordination
Housekeeping & Security Management
Administrative Documentation & Record Management
Event & Meeting Coordination
Cross-functional Coordination
Pay: ₹30,000.00 - ₹40,000.00 per month
Work Location: In person
