Verified Job
Clerical - Administrative
Front Desk Receptionist and Administrative Assistant
Clerical - Administrative
#47
Remote / WFH
Health East Medical Alliance
Job Description
Full job description
Job Overview
We are seeking a dynamic and organized Front Desk Receptionist and Administrative Assistant to be the welcoming face and efficient support system of our office. This role offers an exciting opportunity to combine exceptional customer service with vital administrative functions, ensuring smooth daily operations. The ideal candidate will be energetic, detail-oriented, and possess strong communication skills, ready to handle a variety of responsibilities that keep our office running seamlessly. Bilingual abilities are a plus, enabling us to serve a diverse community effectively. This paid position is perfect for someone eager to grow their office management experience in a fast-paced environment.
Duties
Greet visitors and clients warmly, providing excellent customer service and guiding them appropriately
Manage multi-line phone systems, answer inquiries, transfer calls, and take detailed messages with professionalism and courtesy
Maintain organized filing systems, including digital files using Google Workspace and Microsoft Office applications
Handle data entry tasks accurately, including updating records in QuickBooks and other software platforms
Support calendar management and scheduling for staff, including setting appointments and reminders
Assist with office management duties such as ordering supplies, managing inventory, and maintaining cleanliness
Proofread correspondence, reports, and documents to ensure accuracy and professionalism
Provide general clerical support including photocopying, faxing, mailing, and preparing documents for meetings
Offer administrative support as a personal assistant when needed, managing tasks efficiently with excellent time management skills
Job Overview
We are seeking a dynamic and organized Front Desk Receptionist and Administrative Assistant to be the welcoming face and efficient support system of our office. This role offers an exciting opportunity to combine exceptional customer service with vital administrative functions, ensuring smooth daily operations. The ideal candidate will be energetic, detail-oriented, and possess strong communication skills, ready to handle a variety of responsibilities that keep our office running seamlessly. Bilingual abilities are a plus, enabling us to serve a diverse community effectively. This paid position is perfect for someone eager to grow their office management experience in a fast-paced environment.
Duties
Greet visitors and clients warmly, providing excellent customer service and guiding them appropriately
Manage multi-line phone systems, answer inquiries, transfer calls, and take detailed messages with professionalism and courtesy
Maintain organized filing systems, including digital files using Google Workspace and Microsoft Office applications
Handle data entry tasks accurately, including updating records in QuickBooks and other software platforms
Support calendar management and scheduling for staff, including setting appointments and reminders
Assist with office management duties such as ordering supplies, managing inventory, and maintaining cleanliness
Proofread correspondence, reports, and documents to ensure accuracy and professionalism
Provide general clerical support including photocopying, faxing, mailing, and preparing documents for meetings
Offer administrative support as a personal assistant when needed, managing tasks efficiently with excellent time management skills
