Verified Job
Clerical - Administrative
Waiting List / RTT Clerk
Clerical - Administrative
#58632
Remote / WFH
Liverpool Heart & Chest Hospital NHS Foundation Trust
Job Description
1. Main duties & responsibilities
To provide a comprehensive inpatient service to Patients and RTT validation.
2. Waiting list/Inpatient Management
1. To be named contact point liaising with patients, relatives and/or carers as well as medical representatives, GP’s, nursing staff, clinicall team and support services to ensure the admission is appropriately planned and managed. This can be face to face, over the telephone , in writing or electronic.
2. Accurate addition of patients to the waiting list ensuring any relevant notes recorded.
3. To provide advice to patients with matters relating to their admission (pre and post operative guidance) and with regard to their position on the waiting list.
4. To plan multiple cath lab/theatre/procedure lists up to six weeks in advance, using clinical knowledge, medical terminology and information to meet the patients’ 18 week, diagnostic, cancer and/or 28 day rescheduling targets.
5. Ensure that with effective planning and organisation the cath lab/theatre/procedure lists are utilised to their maximum potential which requires taking in to account specific patient needs, cancelling/rescheduling patients, replacing short notice cancellations, liaising with the clinicians to ensure theatre list order taking into account all patient and theatre information.
6. Responsible for communicating information and changes relating to elective admissions, cath lab theatre lists etc with regards intended procedures, specific kit requirements, specific anaesthetic input to relevant staff Trust wide.
7. Identify, attempt to resolve and pre-empt situations which may result in a breach of access targets. Regularly analyse waiting list information to ensure compliance with national waiting time standards and escalate in a timely manner any requirements for additional capacity to ensure patients are treated within waiting time standards
8. To work flexibly according to the needs of the service including covering for colleagues during periods of leave.
9. Liaise with flow co-ordinators in the case of patients being put on ‘stand-by’ or cancelled due to extraneous circumstances (i.e. bed unavailability)
10. Ensure that all patients are placed on PAS as soon as patients’ booking is confirmed.
11. Ensure finalised lists are forwarded to the respective pathway coordinators for circulation allowing adequate preparation by cath lab and theatres in order to minimise cancellations (currently 48hours circulation)
3. 18 Week RTT Validation
1. To monitor patients on the PTL by investigating each individual patient pathway, utilising multiple Trust information systems to identify and validate the RTT status.
2. To assess, analyse, interpret and adjust information recorded on the Trust’s Patient
3. Administration System using own judgement to ensure the accurate recording of a patient’s pathway.
4. To work in conjunction with the Information Department to provide support in processing error/exception/duplicate reports and with the management of the 18 week PTL.
5. Monitor the 18 week pathway for allocated specialties and liaise with various staff, including pathway, operational/service managers
6. To ensure action is taken to resolve issues or escalated as necessary.
7. To maintain an up to date understanding of relevant local and national policies and procedures pertinent to 18 week RTT rules.
8. To understand and be able to apply the 18 week RTT target rules to individual patient pathways, ensuring that all admissions, waiting list entries, outpatient appointments and attendances outside of clinic are linked to the correct pathway ID.
9. To have an understanding of, and to fully utilise Trust systems to monitor and maintain the 18 week PTL accurately, including:
PAS (Patient Administration System)
EMIS
Power BI reporting tool
The purpose should remain constant, but the duties and responsibilities may vary over time within the overall role and level of the post.
To provide a comprehensive inpatient service to Patients and RTT validation.
2. Waiting list/Inpatient Management
1. To be named contact point liaising with patients, relatives and/or carers as well as medical representatives, GP’s, nursing staff, clinicall team and support services to ensure the admission is appropriately planned and managed. This can be face to face, over the telephone , in writing or electronic.
2. Accurate addition of patients to the waiting list ensuring any relevant notes recorded.
3. To provide advice to patients with matters relating to their admission (pre and post operative guidance) and with regard to their position on the waiting list.
4. To plan multiple cath lab/theatre/procedure lists up to six weeks in advance, using clinical knowledge, medical terminology and information to meet the patients’ 18 week, diagnostic, cancer and/or 28 day rescheduling targets.
5. Ensure that with effective planning and organisation the cath lab/theatre/procedure lists are utilised to their maximum potential which requires taking in to account specific patient needs, cancelling/rescheduling patients, replacing short notice cancellations, liaising with the clinicians to ensure theatre list order taking into account all patient and theatre information.
6. Responsible for communicating information and changes relating to elective admissions, cath lab theatre lists etc with regards intended procedures, specific kit requirements, specific anaesthetic input to relevant staff Trust wide.
7. Identify, attempt to resolve and pre-empt situations which may result in a breach of access targets. Regularly analyse waiting list information to ensure compliance with national waiting time standards and escalate in a timely manner any requirements for additional capacity to ensure patients are treated within waiting time standards
8. To work flexibly according to the needs of the service including covering for colleagues during periods of leave.
9. Liaise with flow co-ordinators in the case of patients being put on ‘stand-by’ or cancelled due to extraneous circumstances (i.e. bed unavailability)
10. Ensure that all patients are placed on PAS as soon as patients’ booking is confirmed.
11. Ensure finalised lists are forwarded to the respective pathway coordinators for circulation allowing adequate preparation by cath lab and theatres in order to minimise cancellations (currently 48hours circulation)
3. 18 Week RTT Validation
1. To monitor patients on the PTL by investigating each individual patient pathway, utilising multiple Trust information systems to identify and validate the RTT status.
2. To assess, analyse, interpret and adjust information recorded on the Trust’s Patient
3. Administration System using own judgement to ensure the accurate recording of a patient’s pathway.
4. To work in conjunction with the Information Department to provide support in processing error/exception/duplicate reports and with the management of the 18 week PTL.
5. Monitor the 18 week pathway for allocated specialties and liaise with various staff, including pathway, operational/service managers
6. To ensure action is taken to resolve issues or escalated as necessary.
7. To maintain an up to date understanding of relevant local and national policies and procedures pertinent to 18 week RTT rules.
8. To understand and be able to apply the 18 week RTT target rules to individual patient pathways, ensuring that all admissions, waiting list entries, outpatient appointments and attendances outside of clinic are linked to the correct pathway ID.
9. To have an understanding of, and to fully utilise Trust systems to monitor and maintain the 18 week PTL accurately, including:
PAS (Patient Administration System)
EMIS
Power BI reporting tool
The purpose should remain constant, but the duties and responsibilities may vary over time within the overall role and level of the post.
