Finance Assistant – Group Reporting and Shared Service Team

Location: London based – hybrid working (3 days in the office)

Working Pattern: Full time

Reporting to: Head of Revenue (UK)

Purpose of Role

We’re recruiting for a Finance Assistant to support the work of the Group Reporting and Shared Service team. Working alongside the wider finance team, you’ll provide financial support to ensure that operational and financial performance are on track to meet company strategic objectives and that reporting is meaningful and informs business decision making.

The day to day
• Raising retainer, project and OTC fee invoices for complex clients. Covering the day to day billing (as required) to ensure client invoices are sent on a timely basis
• Roll over of revenue reconciliation files each month
• Invoicing rechargeable third party costs in a timely manner and ensuring WIP items are matched off regularly to ensure WIP ageing is correct
• Responsible for managing and overseeing the maintenance of the WIP Ledger for Grayling UK
• Responsible for escalating to the Head of Revenue and Head of Shared Services any aged client jobs
• Responsible for managing monthly revenue reconciliations – ensuring these are up to date and revenue reconciles to the finance system
• Acting as front office contact for WIP and billing queries for various teams in the UK
• Assisting other members of the revenue team as and when required
• Management of a cost centre PL and overseeing the month end process
• Managing intercompany accounts for the above mentioned PL – responsible for liaising with other intercompany entities to ensure there are no reconciling transactions outstanding at the end of WD1
• Preparing and posting all standard journals for above mentioned PL in Maconomy
• Oracle balance sheet and PL submission into FCCS for above mentioned PL

About You
• You hold a relevant degree in finance, accounting, or a related discipline
• You have strong numerical and analytical skills, with excellent attention to detail
• You are confident working with large data sets and financial systems, ideally with experience in Maconomy or similar tools
• You are an effective communicator who can collaborate with colleagues across departments and levels
• You take ownership of your work and thrive in a fast-paced, deadline-driven environment
• You are proactive, organised, and capable of managing multiple priorities
• You bring a problem-solving mindset and are comfortable escalating issues appropriately
• You are eager to learn and grow within a collaborative finance team environment

Our promises to you
• Flexible working arrangements, including hybrid working flexi time and 4pm Friday finishes
• 25 days’ holiday, increasing by one day every year up to 30 days
• Additional day of leave on your birthday gifted time off over Christmas
• A monthly cash allowance to use on the benefits most important to you. Whether it’s subscribing to services like Netflix, dental insurance or gym membership, you'll have the freedom to choose how you enjoy it!
• Enhanced family-friendly policies
• Free subscription to Calm app
• Free breakfasts fruit
• An abundance of personal development opportunities, through our internal training programmes.
• New business and employee referral bonuses
• Interest-free season ticket loan Railcard reimbursement
• Cycle to work scheme
• Employee Assistance Programme offering a 24/7 confidential advice line
• Life assurance

Get to know us

Grayling is the UK’s best-connected communications agency, working across Consumer, Corporate, and Public Affairs. With nine UK offices and 20+ worldwide, we help brands make an impact through smart thinking, cultural insights, and creative ideas.

We’ve been on a huge journey the last year and have just been shortlisted for PRWeek UK’s brand-new People and Places Awards 2025.

Our commitment at Grayling is to combine our employees’ unique backgrounds, perspectives and experiences to build a more diverse and inclusive organisation that represents all of us and the businesses we work with. We encourage applications from people of all backgrounds and will consider all applicants regardless of age, gender identity, ethnicity, religion or belief, sexual orientation, family or parental status, neurodiversity and disability status. If you need any adjustments during the application process, we’re here to help - just let us know. Read more