Executive Assistant

Role Purpose
The Executive Assistant (EA) will support two leaders and provides high-level administrative and strategic support to senior executives, enabling them to operate effectively and efficiently. This role requires strong organisational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities
Executive Support: Manage complex calendars, coordinate meetings, and handle travel arrangements for the executive team.

Stakeholder Management: Liaise with internal and external stakeholders, including senior leadership, board members, and key business partners.

Meeting Coordination: Prepare agendas, take minutes, and ensure follow-ups on key actions from leadership meetings.

Document Management: Draft, edit, and review reports, presentations, and communications on behalf of executives.

Confidentiality Discretion: Handle sensitive information with the utmost confidentiality and professionalism.

Operational Efficiency: Identify opportunities for process improvements and assist in strategic initiatives to enhance executive productivity.

Project Support: Assist in the planning and execution of business projects, providing administrative and coordination support.

Expense Budget Management: Track expenses, process invoices, and manage budgets related to executive activities.

Office Event Coordination: Organise corporate events, team offsites, and internal functions as required.

Key Competencies Skills
Strong organisational and time management skills with the ability to prioritise tasks.

Excellent verbal and written communication skills.

High level of professionalism and discretion in handling confidential information.

Ability to anticipate needs and proactively provide solutions.

Strong attention to detail and problem-solving abilities.

Ability to build relationships and work effectively with diverse teams.

Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and experience with digital collaboration tools.

Flexibility and adaptability in a dynamic, fast-paced environment.

Qualifications Experience
Minimum of 5 years of experience as an Executive Assistant or in a similar high-level administrative role.

Experience supporting senior executives in a corporate environment, preferably within transport, logistics, or a related industry.

Demonstrated ability to manage multiple priorities and deadlines.

Experience in event coordination and stakeholder management is desirable.

Why Join TGE?
Be part of a dynamic company driving innovation in the transport and logistics sector.

Work in a fast-paced, high-impact role with exposure to senior leadership.

Enjoy a supportive and collaborative workplace culture that values professional development.

Competitive salary package and benefits.

How to Apply
If you are a proactive and highly organised professional looking to take the next step in your career, we invite you to apply. Please submit your resume and a cover letter outlining your suitability for the role.

Team Global Express is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

About Team Global Express

Team Global Express (TGE) is an Australian-owned transport and logistics business delivering to Australia and New Zealand. We’re not only transforming our operations but striving towards changing the logistics industry and becoming an Environmental, Social, and Governance leader by 2030. To learn more about our story, visit https://teamglobalexp.com/ .

Why TGE

We care about our customers, our people, and our planet. We are always innovating and improving our services. We are driven by passion and purpose, and we never stop.

What we offer

Competitive salary above industry standards

Upskilling, training, mentoring and more to support your career development journey

Fun and practical employee perks and discounts

Flexible work, including work from home

Inclusive parental leave policy that supports all parents carers

Peer recognition awards acknowledge when you go above and beyond.

An inclusive workplace, works for everyone

We celebrate difference. We are committed to a diverse and inclusive workplace that gives everyone the chance to contribute to a bigger and brighter future with us. As an Equal Opportunity Employer, we welcome and invite applicants of all ages, cultural backgrounds, genders, sexual orientations, people living with disabilities, neurodiverse individuals and Aboriginal and Torres Strait Islander Peoples to apply. Team Global Express acknowledges the Aboriginal and Torres Strait Islander peoples as First Peoples of Australia and the Māori, as tangata whenua and Treaty of Waitangi partners in Aotearoa New Zealand.

Our recruitment process

Applying for a job starts with an online application form, from there you may be invited to complete an online assessment followed by a virtual or in person interview. The last step is undergoing pre-employment checks, which includes a criminal history check and a medical assessment including fitness to work and drug alcohol screening.

Other things to note

When you apply, please tell us the pronouns you use and any reasonable adjustments you may need during the recruitment process.

During the recruitment process, please keep an eye on your junk emails and spam folders for updates.

TGE is listed as one of LinkedIn’s Top Companies of 2023 and 2024 in Australia. Read more