Verified Job
Sales
Executive Assistant / Receptionist
Sales
#9620
Remote / WFH
Vibfast Pigments
Job Description
What you’ll do
We are looking for a smart, organized, and proactive Executive Assistant / Receptionist to support the Managing Director in day-to-day operations and administrative coordination. The role involves handling front office responsibilities along with executive-level assistance to ensure smooth business operations.
The ideal candidate should possess strong communication skills, excellent organizational abilities, and basic proficiency in MS Office, email drafting, scheduling, and coordination activities.
Key Responsibilities
Act as the first point of contact for visitors, clients, and callers
Manage the Managing Directors calendar, appointments, and meeting schedules
Coordinate internal and external meetings, prepare agendas, and maintain records
Handle professional email drafting, correspondence, and follow-ups
Maintain files, documents, and confidential records systematically
Assist with day-to-day office administration and coordination tasks
Ensure smooth front desk operations and a professional office environment
Support management with data entry and basic reporting as required
Candidate Profile
Strong verbal and written communication skills
Well-organized, presentable, and proactive personality
Ability to multitask and work under minimal supervision
Professional attitude with attention to detail
Capable of handling confidential information responsibly
Eligibility Criteria
Qualification: Graduate in any stream preferred
Experience: 1-3 years of relevant experience
(Freshers with excellent communication and organizational skills may also apply)
Industry Preference: Chemicals / Petrochemical / Plastic / Rubber (preferred but not mandatory)
Skill Requirements
MS Office (Word, Excel, Outlook)
Email drafting & correspondence
Calendar management & scheduling
Front office handling
Data entry & basic documentation
Industry type
Petrochemical / Plastics / Rubber
Department
Administration & Facilities
Role
Administration - Other
Role category
Administration
Employment type
Full Time, Permanent
Education
Any Graduate
We are looking for a smart, organized, and proactive Executive Assistant / Receptionist to support the Managing Director in day-to-day operations and administrative coordination. The role involves handling front office responsibilities along with executive-level assistance to ensure smooth business operations.
The ideal candidate should possess strong communication skills, excellent organizational abilities, and basic proficiency in MS Office, email drafting, scheduling, and coordination activities.
Key Responsibilities
Act as the first point of contact for visitors, clients, and callers
Manage the Managing Directors calendar, appointments, and meeting schedules
Coordinate internal and external meetings, prepare agendas, and maintain records
Handle professional email drafting, correspondence, and follow-ups
Maintain files, documents, and confidential records systematically
Assist with day-to-day office administration and coordination tasks
Ensure smooth front desk operations and a professional office environment
Support management with data entry and basic reporting as required
Candidate Profile
Strong verbal and written communication skills
Well-organized, presentable, and proactive personality
Ability to multitask and work under minimal supervision
Professional attitude with attention to detail
Capable of handling confidential information responsibly
Eligibility Criteria
Qualification: Graduate in any stream preferred
Experience: 1-3 years of relevant experience
(Freshers with excellent communication and organizational skills may also apply)
Industry Preference: Chemicals / Petrochemical / Plastic / Rubber (preferred but not mandatory)
Skill Requirements
MS Office (Word, Excel, Outlook)
Email drafting & correspondence
Calendar management & scheduling
Front office handling
Data entry & basic documentation
Industry type
Petrochemical / Plastics / Rubber
Department
Administration & Facilities
Role
Administration - Other
Role category
Administration
Employment type
Full Time, Permanent
Education
Any Graduate
