Executive Administrative Assistant

Job description
Parker Hannifin

At Parker Aerospace, we develop technologies and innovative solutions that enable reliable, efficient and increasingly sustainable flight for the lifecycle of the aircraft, including afterspanet support. Our passionate people with deep engineering expertise, together with our breadth of differentiated technologies, ensure that we make the extraordinary happen and continue to shape the future of aviation in partnership with our customers.

As a member of our team, you are instrumental in fulfilling our mission: Enabling Engineering Breakthroughs that Lead to a Better Tomorrow. Pursuing a career at Parker presents unlimited opportunities for both professional and personal development. Working with some of the most brilliant minds in the industry, your contributions will be pivotal in developing innovative technologies and products, significantly contributing to Parker’s goal of addressing the world’s most pressing engineering challenges. At Parker, our team members belong, matter and make a difference.

Position Summary

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to our executive team. The ideal candidate will be a dependable professional with excellent communication skills, strong attention to detail, and the ability to manage multiple priorities efficiently. This role requires discretion, confidentiality, and the ability to anticipate the needs of busy executives.

Essential Functions
• Perform a variety of administrative tasks following established procedures.
• Operate word processing software, personal computers, and publishing applications to create documents, including those with financial, statistical, scientific, technical, or legal content.
• Enter and manage data using spreadsheets, databases, or file management programs; complete a broad range of typing projects.
• Coordinate and prepare detailed PowerPoint presentations.
• Identify administrative needs and initiate projects by setting priorities and procedures to achieve objectives.
• Maintain organized filing systems and ensure documentation is accurate and up to date.
• Handle confidential information with the utmost discretion and professionalism.
• Assist with special projects and administrative tasks as needed to support the executive team.
• Maintain organized filing systems and ensure documentation is accurate and up to date.
• Arrange complex domestic and international travel plans, including flights, accommodations, and itineraries.
• Delegate tasks and provide support and assistance to team members as needed.
• Collect data, conduct research, and compile information using various mathematical calculations for reports and projects.
• Proofread and correct grammatical, typographical, compositional, or data errors.
• Review incoming mail, highlight key items, attach relevant files, and distribute appropriately. Delegate tasks and follow up to ensure timely responses. Draft or respond to moderately complex correspondence for review and signature.
• Communicate effectively with team members, departments, and external contacts.
• Screen calls and respond to inquiries from all levels of employees and external parties.
• Manage calendars closely and schedule appointments as needed.
• Assist with special projects and administrative tasks as needed to support the executive team.
• Perform other related duties as assigned.

Qualifications
• Minimum of four years of related administrative or executive assistant experience.
• Exceptional organizational and time management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• High level of discretion and professionalism in handling confidential information.
• Excellent problem-solving skills and attention to detail.
• Flexibility and adaptability to changing priorities and deadlines.
• Typing speed of at least 60 words per minute. Proficient with personal computer software.
• Excellent verbal, written, and interpersonal communication skills.
• Ability to accurately record meeting proceedings.
• Strong knowledge of office equipment and administrative procedures.
• Ability to work collaboratively and be an engaged team player.
• High School Diploma or equivalent required; Associates Degree or higher preferred.

We offer a comprehensive and competitive total compensation package.

Come join the Parker Aerospace Team! We are proud to offer competitive compensation, including participation in annual incentive programs, and benefits designed with health, wealth, and well-being in mind. Our competitive package includes:

Benefit Retirement Plans

Parker offers competitive benefit programs, including:
• Comprehensive coverage for medical, prescription drugs, dental, vision, voluntary optional life, accident insurance, hospital indemnity insurance and critical illness insurance with competitive premium cost.
• 401(k) Plan with company matching contributions at 100 of the first 5 of pay
• Company provided defined-contribution retirement plan with annual contribution equal to 3 of pay
• Career development and tuition reimbursement
• Other benefits including paid parental leave, short and long-term disability programs, adoption assistance, a Care.com membership and financial planning assistance are provided at no cost to you.
• Supplemental benefit programs including identity protection, legal protection, and pet wellness are available at competitive rates.
• Paid Time Off and up to 15 Company-Paid Holidays.

Parker Purpose Opportunities (Social Responsibility):
• Business Resource Groups promoting diversity, equity, and inclusion.
• Engagement activities celebrated throughout the year. Examples include Internal Career Day, FYE Celebration, anniversary recognition events, employee appreciation week, veteran appreciation, and more!
• The Parker Foundation provides access to donation matching, disaster relief, charitable organization funding, and paid volunteer hours.

Additional Benefits:
• Employee discounts on various services (car purchases, computer purchases, life adventures, etc.).
• Employee Referral program - Refer a family member or friend and receive a generous award for referrals that are hired (up to $4,000).
• Dress for Your Day policy, offering flexible work attire options.
• A free, on-site, 24-hour Fitness Center available to all active Team Members.
• Grab a bite to eat at the on-site cafeteria that provides a wide array of breakfast, lunch, and snacks. We also have vending machines available during scheduled breaks and lunch periods.

Drug-Free WorkplaceIn accordance with Parker’s policies and applicable state laws, Parker provides for a drug-free workplace. Therefore, all applicants seeking employment with Parker will be subject to drug testing as a condition of employment.

Parker is an Equal Opportunity and Affirmative Action Employer. Parker is committed to ensuring equal employment opportunities for all job applicants and employees. Employment decisions are based upon job related reasons regardless of race, ethnicity, color, religion, sex, sexual orientation, age, national origin, disability, gender identity, genetic information, veteran status, or any other status protected by law. U.S. Citizenship is required for most positions. Minority/Female/Disability/Veteran/VEVRAA Federal Contractor If you would like more information about Equal Employment Opportunity as an applicant under the law, please go to http://www.eeoc.gov/employers/upload/eeocselfprintposter.pdf and http://www1.eeoc.gov/employers/upload/eeocginasupplement.pdf (06/20/2006) (C/O July 2015).

This position is subject to meeting U.S. export compliance and/or U.S Government contracting citizenship eligibility requirements. Read more