Events Planner

Description

About AM

Alvarez Marsal is a leading independent global professional services firm, specializing in providing turnaround management, performance improvement and corporate advisory services. With over 11,000 professionals based in 80+ locations across North America, Europe, Asia, and Latin America, our firm excels in problem solving and value creation. Drawing on a strong operational heritage and hands-on-approach, our professionals work closely with organizations and stakeholders to help tackle complex business issues and maximize value.

Position Overview

Reporting to the Events Manager, the Event Planner works with the team responsible for the content creation, logistics, administration, and delivery of many of Alvarez Marsal’s PEPI training conducts as well as assisting the planning of year-end meetings, client events, internal meetings/off sites, and employee events.

RESPONSIBILITES SKILLS INCLUDE:
• Create training schedules for all PEPI’s service lines, track and create reports on outcomes of all training and maintain training records for attendees.
• Plan small to medium training and meetings from start to finish under the guidance of the Event Manager.
• Create detailed Excel based budgets with all relevant analytics (e.g. per person cost, comparison to prior events)
• Reconcile training budgets with actuals, coordinating with the finance team to ensure accurate representation.
• Assist in the content creation ideation of internal meetings and trainings.
• Draft logistical plans and run of shows associated with meetings and trainings based on provided templates and established processes.
• Onsite/day-of management for in person and virtual events.
• Establish, implement, and adhere to policies and procedures associated with event management.
• Maintain shareable records of event aspects, including communications, training procedures.
• Collaborate with various departments in the development and delivery of training.
• Manage rooming lists and modifications.
• Build and manage event registration sites.
• Ability to cultivate strong relationships with key business partners and vendors.
• Assist in post-event debrief sessions with the internal planning team to gather insights and enhance future operations.
• Develop comprehensive CPE invitations, submit rosters, sign-in sheets, and presentations to the Learning Development department.
• Monitor and audit lists of participant, coaches, and role players, ensuring post-conduct assessments for continuous improvement.
• Oversee compliance training records of attendance for all PEPI employees, proactively reminding and supporting them to complete required training.
• Efficiently index event invoices, collaborating closely with accounts payable to generate event numbers and set up new vendors.
• Monitor completion rates of pre-training assignments and communicate reminders to attendees.
• Schedule prework for coaches and role players, fostering effective communication and preparation.
• Manage MS Teams, or other virtual platform rooms for all training sessions, ensuring a smooth virtual environment.
• Create and edit engaging videos for federal trainings, enhancing training materials.
• Assign and maintain Simpli5 (5 Dynamics) licenses for BFT/CVA/API participants, coaches, and role players.
• Ensure the ongoing maintenance and optimization of licenses, promoting efficiency and effectiveness.

KNOWLEDGE, ABILITIES and OTHER REQUIREMENTS:
• Professional training and experience applying curriculum design skills to build, run, and enhance case-based professional development programs
• Experience working with and presenting to C-level executives
• Minimum of 5-7 years of relevant meeting and conference planning experience
• Ability to handle multiple projects and assignments and assess and analyze data
• Judgment and problem-solving skills to resolve unanticipated problems
• Demonstrate calm under pressure at all times
• Possess extensive understanding of hospitality industry, how it operates, how it is organized and how to manage through the system efficiently and effectively.
• Strong project management, organizational skills, and attention to detail
• Excellent customer service, professional, and interpersonal skills
• Team player, but able to work independently with limited direct supervision
• Proficient in Microsoft Office software programs (Word, Excel, PowerPoint etc.)
• Working knowledge of Zoom, Microsoft Teams, Cvent, virtual event and meeting management applications

Travel Required: 40% annual travel required for site visits and on-site meeting management, weekend and holiday travel necessary at times.

Full-time Positions and Part-time Positions Over 30 hours

Regular employees working 30 or more hours per week are also entitled to participate in Alvarez Marsal Holdings’ fringe benefits consisting of healthcare plans, flexible spending and savings accounts, life, ADD, and disability coverages at rates determined from time to time as well as a 401(k) retirement plan. Provided the eligibility requirements are met, employees will also receive a discretionary contribution to their 401(k) from Alvarez Marsal. Additionally, employees are eligible for paid time off including vacation, personal days, seventy-two (72) hours of sick time (prorated for part time employees), ten federal holidays, one floating holiday, and parental leave. The amount of vacation and personal days available varies based on tenure and role type. Click here for more information regarding AM’s benefits programs.

The salary range is $80,000 - $+0,000 annually, dependent on several variables including but not limited to education, experience, skills, and geography. In addition, AM offers a discretionary bonus program which is based on a number of factors, including individual and firm performance. Please ask your recruiter for details.

Diversity Inclusion

AM’s entrepreneurial culture celebrates independent thinkers and doers who can positively impact our clients and shape our industry. The collaborative environment and engaging work—guided by AM’s core values of Integrity, Quality, Objectivity, Fun, Personal Reward, and Inclusive Diversity—are the main reasons our people love working at AM. Inclusive Diversity means we embrace diversity, and we foster inclusiveness, encouraging everyone to bring their whole self to work each day. It runs through how we recruit, develop employees, conduct business, support clients, and partner with vendors. It is the AM way.

Equal Opportunity Employer

It is Alvarez Marsal’s practice to provide and promote equal opportunity in employment, compensation, and other terms and conditions of employment without discrimination because of race, color, creed, religion, national origin, ancestry, citizenship status, sex or gender, gender identity or gender expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, family medical history, genetic information or other protected medical condition, political affiliation, or any other characteristic protected by and in accordance with applicable laws. Employees and Applicants can find AM policy statements and additional information by region here.

Unsolicited Resumes from Third-Party Recruiters

Please note that as per AM policy, we do not accept unsolicited resumes from third-party recruiters unless such recruiters are engaged to provide candidates for a specified opening and in alignment with our Inclusive Diversity values. Any employment agency, person or entity that submits an unsolicited resume does so with the understanding that AM will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity. Read more