Events and Programming Specialist

Location
Toronto, ON
 
Full job description
Date Posted: 07/25/2025
Req ID: 44484
Faculty/Division: Faculty of Information
Department: Faculty of Information
Campus: St. George (Downtown Toronto)
Position Number: 00057714


Description:

About us:

The Faculty of Information at the University of Toronto is a research-led Faculty, educating the next generation of leaders in information scholarship and the information professions, both established and emerging. Our researchers and graduates are recognized for their innovation, experimentation, human-centred perspectives and commitment to community.

The Faculty, which will celebrate its centenary in 2028, has built on its heritage strengths in libraries, archives and museums to incorporate scientific and technological expertise from engineering, computer science, and other disciplines. At the same time, it has committed itself to applying social, political, and cultural perspectives from media arts, humanities, and social science to the study of information, technology, people and the relationships among them.

A top tier school, the Faculty of Information is consistently recognized globally for excellence in Library and Information Management by the QS World University rankings. The QS rankings include both Master’s and PhD level programs.

More background about the Faculty can be found on its website (ischool.utoronto.ca).

Your opportunity:

The Events and Programming Specialist shapes a wide range of events and continuing education (CE) programs in a collaborative, fast-paced team environment. As part of the Office of the Dean, you will work closely with a service-oriented team that values initiative, sound judgement and follow-through. This is a highly autonomous role with the opportunity to contribute meaningfully to impactful programming, strategic initiatives, and build strong relationships across the Faculty and beyond.

Under the general direction of the Manager, Office of the Dean, the incumbent is responsible for leading the planning and execution of events and the full lifecycle of CE offerings, from setup and coordination through delivery, evaluation, and continuous improvement. The role manages complex workflows involving internal teams, subject matter experts, instructors, vendors, and casual staff, while also monitoring program budgets and financial performance, and proposing pricing strategies based on market analysis. It plays a key role in developing promotional and course materials, maintaining program websites and microsites, implementing targeted outreach, and building a distinct audience.

NOTE: This position is required on site five (5) days per week and is ineligible for an alternative work arrangement.

Your responsibilities will include:

Conceptualizing, organizing and executing event activities
Coordinating the schedule for program and event calendars
Analyzing client needs and making recommendations on event logistics and options
Planning and implementing workflow for a group
Developing content for marketing and/or promotional materials
Coordinating tasks for projects and other strategic initiatives with stakeholders
Analyzing data
Preparing financial summary reports

Essential Qualifications:

Bachelor's degree or acceptable combination of equivalent education and experience
Minimum five (5) years of recent experience in conceptualizing, organizing and executing events in a complex organization, preferably within a higher education or public sector environment
Demonstrated experience with full-cycle event planning for a high volume of events, including marketing, registration, and post-event evaluation
Demonstrated experience with full-cycle planning for a wide variety of events (in-person, online, and hybrid) including seminars, workshops, and conferences
Experience writing and editing promotional copy for websites, social media, print materials, etc.
Knowledge of, and experience in, scheduling and tracking the status of events and classroom activities
Experience planning events in compliance with AODA
Demonstrated experience handling event expenses, collaborating on cost estimates, and preparing financial summary reports
Experience supervising casuals
Demonstrated superior interpersonal skills and the ability to work collaboratively and build consensus.
Superior planning and project management skills
Ability to manage a high volume of competing priorities and deadlines
Advanced Microsoft Office skills including Word, PowerPoint, Excel, Outlook
Excellent problem-solving and analytical skills
Excellent written and verbal communication skills

Assets (Nonessential):

Familiarity with content management systems (e.g., WordPress) for updating event-related web content
Proficiency with customer relationship management (CRM) or email marketing tools (e.g., MailChimp) to enhance event outreach and engagement
Understanding of equity, diversity, and inclusion (EDI) principles and their application in event planning and programming
Experience with educational program administration in a post-secondary or continuing education setting

To be successful in this role you will be:

Adaptable
Efficient
Goal oriented
Organized
Problem solver
Punctual
Self-directed
Team player

Closing Date: 08/11/2025, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Continuing
Schedule: Full-Time
Pay Scale Group Hiring Zone:
USW Pay Band 12 - $81,312. with an annual step progression to a maximum of $103,986. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Hospitality
Recruiter: Jasmin Olarte

NOTE: This position is required on site five (5) days per week and is ineligible for an alternative work arrangement

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

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