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Documentation Officer
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Back to Village (B2V)
Job Description
Job description
Job Title: Documentation & Compliance Officer
Company: Back to Village (B2V)
Department: HR
Reporting To: Management
Location: Ranchi (Jharkhand)
About Back to Village (B2V)
Back to Village (B2V) is an organization dedicated to climate-smart farming, rural community development, and sustainable livelihood generation. Operating across multiple states from its headquarters in Ranchi, B2V bridges field-level agricultural innovation with scalable community empowerment initiatives.
Role Summary
As the Documentation & Compliance Officer at Back to Village (B2V), you will lead the end-to-end statutory compliance, legal documentation, and institutional record-keeping. You will ensure B2V strictly adheres to all social sector regulations while maintaining high-quality documentation for CSR partners, donor reports, government bodies, and internal programs.
Key Responsibilities
1. Statutory & NGO Compliance
• Oversee and maintain all organizational compliance under Indian law, including Society/Trust registrations, 12A, 80G, CSR-1, and NITI Aayog Darpan portal, etc.
• Manage filings, renewals, and legal documentation related to FCRA, PF, ESI, and local state regulations.
• Coordinate with legal counsel, CAs, and auditors to prepare compliance filings, statutory disclosures, and annual returns.
• Ensure all organizational contracts, MoUs, partnership agreements, and NDAs are legally sound, vetted, and properly archived.
2. Project & Donor Documentation
• Standardize and manage project reporting templates for field teams of all projects.
• Compile, edit, and deliver timely, high-quality progress reports, impact stories, case studies, and utilization reports for CSR donors and grantors.
• Maintain a centralized digital repository of all project proposals, grant agreements, field data, and media assets.
• Draft formal correspondence with government agencies, district authorities, and community leaders.
3. Internal Policy & Audit Management
• Update, and implement internal operational policies (e.g., POSH, Child Safeguarding, Code of Ethics, Procurement Policy).
• Conduct quarterly internal documentation audits to verify that field and administrative teams adhere to organizational processes.
• Assist external audit teams during project-specific or organizational financial/social audits.
Key Performance Indicators (KPIs)
• 100% Statutory Compliance: Zero delays, penalties, or compliance notices from regulatory authorities.
• On-Time Donor Reporting: 100% deadline adherence for all monthly/quarterly donor and CSR impact reports.
• Documentation Audit Score: >95% accuracy in central document archiving and record retrieval efficiency.
Required Qualifications & Skills
• Education: Bachelor’s or Master’s degree in Law (LL.B), Public Policy, Master of Social Work (MSW), or Business Administration.
• Experience: Minimum 3 years of experience in documentation, compliance management, or legal affairs within an NGO, social enterprise, or developmental advisory firm.
• Domain Knowledge: Strong understanding of Indian NGO legal frameworks (12A/80G, CSR rules under Companies Act, FCRA, NITI Aayog guidelines).
• Skills: Exceptional written communication and editing skills in English and Hindi; strong analytical ability; proficiency in Google Workspace and digital document management tools.
• Attributes: Meticulous attention to detail, strong ethical grounding, and the ability to operate independently in a fast-paced environment.
Application Process:
Interested candidates should submit their updated Resume/CV along with a Cover Letter outlining relevant experience to careers@backtovillage.org with the subject line "Application: HR & Admin Manager" and fill this form: https://forms.gle/YYm8LosViNJRD5Wz8
Pay: ₹20,000.00 - ₹30,000.00 per month
Benefits:
• Paid sick time
Work Location: In person
Job Title: Documentation & Compliance Officer
Company: Back to Village (B2V)
Department: HR
Reporting To: Management
Location: Ranchi (Jharkhand)
About Back to Village (B2V)
Back to Village (B2V) is an organization dedicated to climate-smart farming, rural community development, and sustainable livelihood generation. Operating across multiple states from its headquarters in Ranchi, B2V bridges field-level agricultural innovation with scalable community empowerment initiatives.
Role Summary
As the Documentation & Compliance Officer at Back to Village (B2V), you will lead the end-to-end statutory compliance, legal documentation, and institutional record-keeping. You will ensure B2V strictly adheres to all social sector regulations while maintaining high-quality documentation for CSR partners, donor reports, government bodies, and internal programs.
Key Responsibilities
1. Statutory & NGO Compliance
• Oversee and maintain all organizational compliance under Indian law, including Society/Trust registrations, 12A, 80G, CSR-1, and NITI Aayog Darpan portal, etc.
• Manage filings, renewals, and legal documentation related to FCRA, PF, ESI, and local state regulations.
• Coordinate with legal counsel, CAs, and auditors to prepare compliance filings, statutory disclosures, and annual returns.
• Ensure all organizational contracts, MoUs, partnership agreements, and NDAs are legally sound, vetted, and properly archived.
2. Project & Donor Documentation
• Standardize and manage project reporting templates for field teams of all projects.
• Compile, edit, and deliver timely, high-quality progress reports, impact stories, case studies, and utilization reports for CSR donors and grantors.
• Maintain a centralized digital repository of all project proposals, grant agreements, field data, and media assets.
• Draft formal correspondence with government agencies, district authorities, and community leaders.
3. Internal Policy & Audit Management
• Update, and implement internal operational policies (e.g., POSH, Child Safeguarding, Code of Ethics, Procurement Policy).
• Conduct quarterly internal documentation audits to verify that field and administrative teams adhere to organizational processes.
• Assist external audit teams during project-specific or organizational financial/social audits.
Key Performance Indicators (KPIs)
• 100% Statutory Compliance: Zero delays, penalties, or compliance notices from regulatory authorities.
• On-Time Donor Reporting: 100% deadline adherence for all monthly/quarterly donor and CSR impact reports.
• Documentation Audit Score: >95% accuracy in central document archiving and record retrieval efficiency.
Required Qualifications & Skills
• Education: Bachelor’s or Master’s degree in Law (LL.B), Public Policy, Master of Social Work (MSW), or Business Administration.
• Experience: Minimum 3 years of experience in documentation, compliance management, or legal affairs within an NGO, social enterprise, or developmental advisory firm.
• Domain Knowledge: Strong understanding of Indian NGO legal frameworks (12A/80G, CSR rules under Companies Act, FCRA, NITI Aayog guidelines).
• Skills: Exceptional written communication and editing skills in English and Hindi; strong analytical ability; proficiency in Google Workspace and digital document management tools.
• Attributes: Meticulous attention to detail, strong ethical grounding, and the ability to operate independently in a fast-paced environment.
Application Process:
Interested candidates should submit their updated Resume/CV along with a Cover Letter outlining relevant experience to careers@backtovillage.org with the subject line "Application: HR & Admin Manager" and fill this form: https://forms.gle/YYm8LosViNJRD5Wz8
Pay: ₹20,000.00 - ₹30,000.00 per month
Benefits:
• Paid sick time
Work Location: In person
