(D-43+) | Millennial Events | Live Event Operations and Venue Coordinator

Job Title: Live Event Operations and Venue Coordinator (Full Time - Remote)

Job Responsibilities:Venue Coordination :Communicate with auditoriums and event venues to check availability.Align and finalize dates for the artist’s tour and secure venue contracts.Maintain accurate documentation and ensure timely follow-ups for venue agreements.

2.Audio-Visual (AV) Coordination :Communicate with venues to confirm AV requirements based on show specifications (microphones, lighting, sound systems, etc.).Coordinate with venue staff or external AV vendors to ensure technical requirements are met.Address and resolve any AV-related concerns before the event day.

3.Sponsor Coordination :Liaise with event sponsors to collect branding assets and promotional materials.Pass assets to the graphics team for development and ensure timely revisions.Share finalized assets with sponsors for approval and track feedback efficiently.

4.Client and Stakeholder Communication :Communicate with clients, sponsors, and vendors effectively via email and phone.Provide regular updates on project timelines, deliverables, and revisions.

5.Operational Support :Collaborate with the graphics and production teams to ensure timely delivery of promotional materials.Assist in troubleshooting last-minute changes or issues to ensure smooth event execution.

6.Time Zone and Cultural Flexibility :Work in alignment with Eastern Standard Time (EST) to manage North American clients and events.Communicate fluently in English and effectively in Hindi and Gujarati as needed.

Required Skills and Qualifications:Education : Bachelor’s or Master’s degree in Event Management, Communication, Business Administration, or a related field is an asset but not needed.Language Skills : Exceptional English communication skills (verbal and written), fluency in Hindi and Gujarati.Technical Knowledge : Understanding of AV requirements for live events, including microphones, lighting, sound systems, and video equipment.

Experience :Previous experience in event management, venue coordination, or AV logistics is a plus.Experience working with American or North American clientele is an asset.Software Proficiency : Comfortable using Microsoft Office, Google Workspace, and project management tools.Organizational Skills : Strong multitasking, problem-solving, and detail-oriented abilities.

Ideal Candidate Traits:Proactive and results-driven.Comfortable managing multiple tasks in a fast-paced environment.Strong interpersonal skills to build relationships with venues and sponsors.Flexible and adaptable to evolving event needs.

Compensation:Include salary, benefits, and other perks based on industry standards and the candidate’s experience. Read more