Conference Events Coordinator

Location
North Ryde NSW
 
Benefits
Pulled from the full job description
Employee discount
Parental leave
Gym membership
Complimentary flu shots
Insurance services
 
Full job description
PRIMARY DETAIL
Location: Lakeside Hotel Conference Centre – Macquarie University, Wallumattagal Campus (North Ryde)
Appointment Type: Full-time, continuing position
Salary: $75,000 per annum + plus super
The Role
This is an exciting opportunity for a Conference Events Coordinator to join our team. This will be a great opportunity to work within a strong team to develop your career within events management. Reporting to the General Operations Manager, you will convert enquiries into bookings and coordinate conferences, functions and business events from initial brief through to flawless delivery. It’s a hands-on role in a small, supportive team – perfect for an energetic “people person” who loves planning, problem-solving and seeing events come to life.

Key Responsibilities
Respond to enquiries, provide quotes/proposals and conduct on-site tours.
Coordinate end-to-end logistics, preparing detailed Event Orders for internal teams and suppliers.
Prepare contracts, process charges and apply payment terms in line with policy.
Build strong relationships with clients and stakeholders to ensure an exceptional customer experience.
Capture post-event feedback and contribute ideas to improve systems, processes and service offerings.
Escalate or resolve customer issues and comply with EEO / WHS obligations.
About Us
Lakeside Hotel Conference Centre
is an award-winning 40-room hotel with an à-la-carte restaurant and state-of-the-art conference facilities, all set on Macquarie University’s picturesque campus. We deliver outstanding hospitality for academic, corporate and community events 7 days a week.
Benefits of Working for Lakeside hotel conference centre
Complementary Macquarie University Sport Aquatic Centre gym access
Staff discounts at Campus Life operated hospitality and retail outlets
Ongoing development and mentoring opportunities
Generous leave entitlements including paid parental leave and additional leave days.
Access to our staff wellbeing program and staff support services
Working on a vibrant parkland campus, with a huge variety of food beverage outlets, and general practice hospital amenities
Access to discounted corporate health insurance and free employee flu shot program


About You
You enjoy building rapport with internal and external clients and creating memorable experiences for your guests and exceeding client expectations. You will be required to demonstrate and meet the following key selection criteria:


Demonstrated relevant experience working in a sales environment and/or conference and events.
Strong interpersonal skills with the confidence to influence and negotiate.
Outstanding attention to detail.
Excellent time-management, organisational and problem-solving ability.
A customer-first mindset and the flexibility to adapt to changing business needs.
Proficiency with MS Office; familiarity with event or hotel systems will be an advantage.

How to Apply
If you have experience in the same field, are looking for a new challenge and ready to work in a friendly and dynamic environment, apply now to start ASAP!

Submit a current CV and a brief cover letter (max 2 pages) outlining your suitability and how you meet the selection criteria above.
Compliance Eligibility
Appointment is subject to a National Criminal History Check.
Applicants must hold valid and unrestricted Australian work rights.

If you need any support or reasonable adjustments throughout this recruitment process, please let us know so we can provide the support you need.


For queries or to request the full position description, please contact Peter Fasogiannis on
peter.fasogiannis@mq.edu.au


Applications close — Sunday, 17 August 2025 at 11:59 p.m. (AEST)


*** Applications will be reviewed as they are received, and we reserve the right to progress or decline an application prior to the application closing date. We also reserve the right to close the advertisement early if a sufficient number of qualified applicants is received.
If you're already part of the Macquarie Group (MQ University, U@MQ, MQ Health, MGSM), you'll need to apply through your employee Workday account.
Applications Close:
17/08/2025 11:59 PM
Diversity and Inclusion
Innovation and ingenuity thrive at Macquarie University when diversity, equity and inclusion take centre stage. At the University, we embrace a culture where diversity of background, experience and perspective are fundamental to our success.
We do not discriminate on gender identity, age, culture, disability, sexuality, Indigeneity, family and caring responsibilities or religion.
Flexible Work

At Macquarie, we believe by providing flexibility in when, where and how work is done, we can support our staff to manage their personal commitments, while optimising their work performance and contributions to the University.
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