Administrator

Company Description

CEDA specializes in industrial maintenance, turnaround and environmental services and has a proud history in North America with roots extending back to 1+73. Our talented and experienced team is committed to delivering world-class solutions to help our clients maximize production, mitigate risk and avoid costly outages, always with safety top of mind.

We are committed to putting the right people, in the right place, at the right time while offering an inclusive work environment, opportunities for professional development, a competitive compensation package and excellent benefits.

If you're ready to take the next step in your career, CEDA has opportunities for you!

Job Description

CEDA is looking for a Administrator to join our team in Calgary, AB. Reporting to the Director of HR, this role provides a great opportunity to be a key support across all areas of HR in a well-established, award-winning company recognized as a Best Managed Platinum Club member .

This job is for you if you thrive in a fast-paced, ever-changing environment and love being the go-to person for a bit of everything. You're energized by variety, unfazed by shifting priorities, and take pride in delivering excellent service no matter how busy things get. Whether it's coordinating travel, managing HRIS data, administering drug and alcohol programs, or handling employee letters-you stay organized, adaptable, get it right the first time and are ready to jump in wherever you're needed.

What we offer:
Excellent benefits and matched pension contributions starting on your first day!
Enjoy a hybrid schedule with Mondays and Fridays at home, and in-office time Tuesday to Thursday. We value flexibility and ask for the same, as some evening or weekend availability may be needed from time to time.
Office building located along the beautiful Bow River! Check out the building amenities here
Join a hands-on, high-energy team where no two days are the same. We pitch in, learn on the fly, and don't mind wearing a few hats-plus, we still find time to have a laugh along the way.
Key Duties Responsibilities:
Book business crew travel for eligible employees from CEDA's various service lines, while ensuring compliance with Travel Policy
This can look like supporting a mobilization of 250 employees coming from and going to a variety of different operational locations
This can also include a degree of logistical support to ensure personnel are accounted for on a variety of flights, bus, and accommodations
This type of work also requires back-end administration to ensure costs are allocated appropriately within the business
Provide administrative support and coverage to all HR functions
Support HR Business partners with employee relations letters (transfer, promotion, termination, etc.)
Collaborate with HR team members and leaders to ensure the timing and flow of data is ongoing and aligned with internal processes, such as payroll
Maintain employee files and ensure all documents related to the employee life cycle are recorded accurately
Human Resource Information System (HRIS) data entry
Manage and validate change requests through system-generated workflows to maintain accurate and up-to-date employee records in Dayforce, while collecting the necessary documentation
Respond to queries from employees and other departments
Administer CEDA's Alcohol Drug (AD) program across the business ensuring compliance with the AD policy
Submit and monitor pre-access and post incident tests
Work with the operations team to administer the random testing program for specific client requirements
Understand the AD testing requirements for each of CEDA's customers
Other duties as assigned
Role Specifications:
Experience: We can teach the HR piece of this job. We need the attitude and aptitude to do the high volume and ever-changing work. A minimum of 2 years of experience as a proven administrator in this type of capacity is ideal.
Education: A business degree is nice but demonstrated capacity for high volume and variety of work is the core education required for this role
Excel proficiency: the ability to perform analysis using pivot tables and v-lookup is an asset
Skills:
Adaptability: You stay calm and effective when priorities shift and thrive in a fast-moving, ever-changing environment.
Service Mindset: You're responsive, solution-focused, and committed to delivering excellent internal support-no matter how busy it gets.
Attention to Detail: Whether it's data entry, letters, or logistics, you get it right the first time and take pride in doing things well.
Additional Information

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be an exhausted list of all responsibilities, duties and skills required.

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