Administration Coordinator

Location
Perth WA
 
Full job description
The Opportunity

We have an exciting new opportunity for an Administration Coordinator to join our Energy and Utilities business in our Perth CBD office on a full-time permanent basis. The Administration Coordinator will be responsible for overseeing the day-to-day administrative operations of business unit.

This role supports senior leadership, finance, HR, and project teams, while leading the administration team to high-quality internal service. The role also plays a key part in maintaining workplace standards, supporting compliance processes, and contributing to the overall effectiveness of the business.

Manage and supervise the administrative team, ensuring high levels of productivity and performance.
Manage general project administration and finance tasks as required
Develop, implement, and improve administrative systems, policies, and procedures
Assist with planning and executing internal events, training sessions, or staff initiatives.
Serve as the main point of contact for administrative queries and support
Coordinate travel arrangements for senior staff and internal teams
Liaise with external suppliers, contractors, and service providers to maintain facilities and service
Ensure all communal areas (kitchens, meeting rooms, reception) are clean, stocked, and functional.
Serve as the primary contact for building management.
Prepare Monthly Contract reporting for BHP Site Engineering Panel and BHP General Maintenance Services Contract alongside Delivery Managers and attend client meetings
What we are looking for

Certificate IV in Business Administration or equivalent
Experience in using software including JDE, Webtimes, SAP, LMS, Kofax, Concur, Kronos
Strong inter-personal and verbal communication skills
Ability to use initiative, prioritise workload time management
Microsoft Office skills
Willingness to establish effective working relationships with a variety of people at different levels, both internally and externally
Flexible working environment
Opportunity for career growth with structured frameworks and supportive-inclusive team
Competitive Salary and Employee Benefits
Valued and respected position, with supportive and experienced team
Work for a major ASX-listed company
What we offer

Flexible working environment
Opportunity for career growth with structured frameworks and supportive-inclusive team
Competitive Salary and Employee Benefits
Valued and respected position, with supportive and experienced team
Work for a major ASX-listed company
About Energy Utilities… Downer's Energy Utilities business unit is an integrated trans-Tasman team, providing services and solutions that connect communities to essential networks and infrastructure. We design, build, operate and maintain today's critical assets and networks, delivering complete services across the water, electricity, telecommunications, industrial and power generation sectors. Our expertise spans in-house technical smarts, specialist engineering, integrated OEM partners, and dedicated crews of qualified tradespeople.

Downer Group is an employer that acknowledges and embraces the importance of our people's diverse experiences, talents, and cultures. As an inclusive employer, we welcome applications from everyone.

How to apply

Click "Apply" to start your application. We look forward to hearing from you!

Downer does not accept unsolicited resumes, fees, or costs from recruitment agencies, search firms, or third parties. Candidates are welcome to submit their applications via the advertisement.


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