Verified Job
Accounting - Finance
Accounting (A/R & A/P) & Billing Specialist (iFirm & QuickBooks)
Accounting - Finance
#688021
Remote / WFH
Job Description
We are seeking a detail-oriented and organized Accounts Receivable & Accounts Payable Specialist to manage day-to-day accounting transactions, client invoicing, collections, vendor payments, and job billing. The ideal candidate will have hands-on experience with iFirm (Jobs & Billing module) and QuickBooks Online and Desktop, with strong knowledge of full-cycle A/R and A/P processes.
Key Responsibilities Accounts Receivable (A/R)
Generate and issue client invoices using iFirm Jobs & Billing.
Monitor accounts to ensure timely payment and follow up on outstanding balances.
Post payments (EFT, cheque, credit card) accurately in the accounting system.
Reconcile client accounts and resolve discrepancies.
Prepare A/R aging reports and assist with collections.
Maintain accurate client billing records and documentation.
Accounts Payable (A/P)
Review, verify, and process vendor invoices.
Match invoices with purchase orders and approvals.
Prepare and process payments (EFT, cheque, wire transfers).
Reconcile vendor statements and resolve discrepancies.
Maintain organized vendor files and payment records.
Assist with month-end A/P reporting and accruals.
iFirm (Jobs & Billing)
Set up and manage client jobs and engagements in iFirm.
Track time and expenses against jobs.
Prepare WIP (Work in Progress) reports.
Convert WIP to invoices and process write-ups/write-downs.
Coordinate billing approvals with partners/managers.
Generate billing and productivity reports.
QuickBooks (Online & Desktop)
Record daily financial transactions.
Bank and credit card reconciliations.
Maintain general ledger accuracy.
Assist with month-end and year-end closing.
Prepare financial reports (P&L, Balance Sheet, A/R & A/P Aging).
Expertise in Microsoft Excel, Word and Microsoft Workspace
Job Type: Full-time
Pay: $40,000.00-$55,000.00 per year
Experience:
iFirm software: 1 year (required)
A/R and A/P: 2 years (required)
Work Location: In person
Application deadline: 2026-03-31
Key Responsibilities Accounts Receivable (A/R)
Generate and issue client invoices using iFirm Jobs & Billing.
Monitor accounts to ensure timely payment and follow up on outstanding balances.
Post payments (EFT, cheque, credit card) accurately in the accounting system.
Reconcile client accounts and resolve discrepancies.
Prepare A/R aging reports and assist with collections.
Maintain accurate client billing records and documentation.
Accounts Payable (A/P)
Review, verify, and process vendor invoices.
Match invoices with purchase orders and approvals.
Prepare and process payments (EFT, cheque, wire transfers).
Reconcile vendor statements and resolve discrepancies.
Maintain organized vendor files and payment records.
Assist with month-end A/P reporting and accruals.
iFirm (Jobs & Billing)
Set up and manage client jobs and engagements in iFirm.
Track time and expenses against jobs.
Prepare WIP (Work in Progress) reports.
Convert WIP to invoices and process write-ups/write-downs.
Coordinate billing approvals with partners/managers.
Generate billing and productivity reports.
QuickBooks (Online & Desktop)
Record daily financial transactions.
Bank and credit card reconciliations.
Maintain general ledger accuracy.
Assist with month-end and year-end closing.
Prepare financial reports (P&L, Balance Sheet, A/R & A/P Aging).
Expertise in Microsoft Excel, Word and Microsoft Workspace
Job Type: Full-time
Pay: $40,000.00-$55,000.00 per year
Experience:
iFirm software: 1 year (required)
A/R and A/P: 2 years (required)
Work Location: In person
Application deadline: 2026-03-31
