Full job description
Reviews, audits and makes payments for various contracts, purchase orders, Interagency contracts, delegations and estimates. Processes various miscellaneous invoices such as utilities, maintenance, auto repair, freight, direct transfer for California Highway Patrol (CHP) within the time frames required by the Prompt Payment Act.
Verifies that invoices comply with all applicable laws, rules, and regulations prior to payment. This includes auditing invoices and supporting documents to ensure compliance with the State Administrative Manual, Government Code, Department of General Services Government Claims Program rules and departmental policies. Uses Financial Information System for California (FI$Cal) on a daily basis to process invoices.
Utilizes FI$Cal reports to keep track of payment history to make sure not to exceed the contracted authority. Researches and makes adjustments and corrections as needed. Utilizes FI$Cal to create new suppliers and updates current supplier information as needed (i.e., address or name change).
Reviews prepare coding and process direct transfer invoices from other state agencies. Analyzes the specific expenses and ensure the invoices are coded and entered into FI$Cal accurately and timely.
Within the assigned workload, reviews daily FI$Cal errors and denied vouchers by the State Controller's Office (SCO) and work with the supervisor to determine the corrective action necessary. Works with the area offices and the suppliers to resolve any discrepancies in the invoices. Calculates the late payment penalties and disputes the invoices as needed. Handles abatements properly according to Departmental policies. Works with supervisor and Business Service Section for them to liquidate any remaining encumbered balance after the work has been completed and the final invoice has been paid.
Analyzes payments for federal grant funded projects ensuring that all grant requirements are met and payments are properly posted and recorded in order to receive the appropriate reimbursement. Assists other staff during the year-end process.
Coordinates with departmental personnel, suppliers and other agencies regarding interpretation of contracts and interagency agreements, payments of invoices, invoice approvals, late payment penalties, unauthorized charges, and voucher corrections.
Performs other duties, within the scope of the classification, as assigned.
You will find additional information about the job in the Duty Statement.
Minimum Requirements
You will find the Minimum Requirements in the Class Specification.
ACCOUNTANT I (SPECIALIST)
Additional Documents
Job Application Package Checklist
Duty Statement
Position Details
Job Code #:
JC-486668
Position #(s):
388-071-4177-940
Working Title:
Accountant I (Specialist)
Classification:
ACCOUNTANT I (SPECIALIST)
$3,934.00 - $4,923.00 A
New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.
# of Positions:
1
Work Location:
Sacramento County
Telework:
In Office
Job Type:
Permanent, Full Time
Department Information
California Highway Patrol
Fiscal Management Section
601 North 7th Street
Sacramento, CA 95811
The mission of the California Highway Patrol is to provide the highest level of Safety, Service, and Security. The California Highway Patrol offers challenging and exciting careers in the field of law enforcement. If you are interested in diversity, challenges, and opportunities, the CHP invites you to apply to become a part of our professional organization. We remain competitive and current with training and technology, keeping the citizens of California safe. We have many employment opportunities, and we invite you to look into the California Highway Patrol for your future.
Department Website: https://www.chp.ca.gov
Special Requirements
The position(s) require(s) a Background Investigation be cleared prior to being hired.
Possession of Minimum Qualifications will be verified before appointment. To satisfy the minimum qualification requirement with education, you must include your unofficial transcript(s)/diploma for initial review. Original diplomas or official, sealed transcripts will be required before the start date. Applicants with foreign transcript(s)/degree(s) must provide a third-party transcript/degree credential evaluation that indicates the number of units to which the foreign coursework is equivalent.
Application Instructions
Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Final Filing Date: 8/11/2025
Who May Apply
Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Individuals who are eligible for a Training and Development assignment may also be considered for this position(s).
Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).
How To Apply
Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:
Address for Mailing Application Packages
You may submit your application and any applicable or required documents to:
California Highway Patrol
052/Selection Standards and Examinations
Attn: Naoka Iwaya
P.O. Box 942898
Sacramento, CA 94298-0001
Address for Drop-Off Application Packages
You may drop off your application and any applicable or required documents at:
California Highway Patrol
052/Selection Standards and Examinations
Classification and Hiring
601 North 7th Street
Sacramento, CA 95811
08:00 AM - 05:00 PM
Required Application Package Documents
The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:
Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
Resume is optional. It may be included, but is not required.
Criminal Record Supplemental Questionnaire
Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.
Desirable Qualifications
In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:
Knowledge of accounting
Ability to communicate effectively with excellent customer service
Ability to maintain a workload with few errors with the ability to prioritize
Flexibility with meeting the needs of the Department
Excellent computer skills and familiarity with Excel and Word applications
Ability to work with others at all levels internally and externally
Excellent attendance, dependability and reliable
FI$Cal experience
Benefits
Newer gated campus located close to Downtown Sacramento; offers free parking, electric vehicle charging stations, gym, on-site Bistro, and is close to a light rail station. Close to bike/walking paths along the American River.
Benefit information can be found on the CalHR website and the CalPERS website.
Contact Information
The Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position.
Department Website: https://www.chp.ca.gov
Human Resources Contact:
Naoka Iwaya
(916) 843-3820
Hiring Unit Contact:
Maricris Weborg
(916) 843-3523
Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.
EEO Contact:
Equal Opportunity Access Section
(916) 843-3190
eoas@chp.ca.gov
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.
Additional Application Submission Requirements
Interested individuals shall submit a Criminal Record Supplemental Questionnaire with their STD. 678 Employment Application. Hard copy applications must also include the classification title, job control number (JC-486668) and/or position number 388-071-4177-940 on the application.
It is required to submit work/employment experience, dates, hours worked, supervisor names, and supervisor phone numbers on the application in descending order, starting with your current job. Resumes or other documents cannot substitute for a state application. Applicants who fail to submit a completed state application may not be considered.
Do not include any confidential information on any documents you submit for this job vacancy, such as your state application, resume, or educational transcripts. Confidential information that should be excluded or removed from these documents includes but is not limited to, the Equal Employment Opportunity page, your Social Security Number, birth date, driver's license number, examination results, LEAP status, marital status, and age. The job application packet checklist is not required to apply for this position. Failure to follow these instructions may result in your application not being considered for this position.
Although the intent is to fill this vacancy as soon as possible, the exact duration of the selection process can vary and is unknown at this time.
Other
Please note: To obtain list eligibility, you will need to take and pass an examination for the classification to establish list eligibility prior to a job offer. Please visit the link below to search for an examination.
https://www.calcareers.ca.gov/CalHRPublic/Search/ExamSearch.aspx
Equal Opportunity Employer
The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.
It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.
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